Executive Assistant: Strategic Support & Operations Lead

Ford-Motor-Company; Dearborn (MI); Hybrid; USD 74,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Parental leave and family care support

Tuition assistance

Vehicle discount program for employees

Job summary

Ford Motor Company is seeking an experienced Executive Assistant to support senior leadership in a hybrid on-site role in the United States. You will manage calendars, coordinate travel, prepare materials, and ensure confidential handling of sensitive information.

The position requires 3+ years of EA or project management experience, strong Microsoft Office skills, and the ability to prioritize across North America time zones.

Qualifications

• 3+ years of experience as an executive assistant or project manager.

Responsibilities

• Identifies the preferred method of support for the executive and appropriately accommodates their working style.
• Manages the executive’s calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the executive informed of changes and updates.
• Maintains, organizes, and archives Outlook calendar, communications, and folders as appropriate, keeping the executive well‑organized and aligned to Company records and retention schedules.
• Sorts, screens, and distributes incoming and outgoing mail for the executive.
• Optimizes travel arrangements based on the executive’s travel needs and preferences. Manages complex itineraries, including any changes.
• Assists the executive with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule.
• Screens incoming calls and responds to emails as needed.
• Greets and assists planned guests and manages unannounced visitors.
• Assists with coordinating and managing meetings and events, overseeing calendars, communication, technology, and logistics.
• Prepares, updates, and organizes information for inclusion in reports, correspondence, presentations, budgets, etc.
• Participates as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, and following up on action items.
• Coordinates employee skip‑level meetings and other interactions between executives and employees when appropriate.
• Assists with special projects as needed.

Skills

Time management

Communication

Independent work

Prioritization

Problem solving

Education

High school diploma or GED

Bachelor’s degree or associate’s degree

Tools

Outlook

SharePoint

OneDrive

PowerPoint

Word

Excel

Job description

Ford Motor Company is seeking an experienced Executive Assistant to support senior leadership in a hybrid on-site role in the United States. You will manage calendars, coordinate travel, prepare materials, and ensure confidential handling of sensitive information.

The position requires 3+ years of EA or project management experience, strong Microsoft Office skills, and the ability to prioritize across North America time zones.