Global Executive Assistant to VP, MedTech Communications

Johnson & Johnson Co.; Santa Clara (CA); On-site; USD 82,000 - 131,000; Full time

Benefits offered by this job

Vacation

Sick time

Parental Leave

Bereavement Leave

Volunteer Leave

Job summary

Johnson & Johnson is seeking an Executive Assistant to the VP, MedTech Communications & Public Affairs. This role will manage a global calendar, coordinate travel, prepare leadership materials, and support strategic initiatives across a fast-paced global function within MedTech.

The preferred location is Santa Clara, CA, with consideration for Irvine, CA. The role demands discretion, exceptional organization, and the ability to collaborate with senior leaders and cross-functional teams.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and relevant professional experience.
• 5+ years of experience providing executive administrative support, executive coordination, or comparable operational support, ideally in a complex global organization.
• Demonstrated experience supporting a senior executive and managing a complex, high-volume calendar strongly preferred.

Responsibilities

• Provide high-level executive support to the VP, MedTech Communications & Public Affairs, including proactive calendar management, meeting coordination, travel planning, expense reporting, and management of day-to-day priorities.
• Serve as a trusted partner to the VP, anticipating needs, helping prioritize competing demands, and ensuring appropriate preparation and follow-through across key meetings, commitments, and business priorities.
• Manage a complex global calendar, exercising judgment in balancing leadership priorities, business needs, travel, internal and external engagements, and time-sensitive requests.
• Coordinate leadership team and broader organizational operating rhythms, including agendas, pre-reads, meeting materials, logistics, action items, and follow-ups for leadership meetings, global team meetings, town halls, off-sites, and other forums.
• Maintain visibility across the VP's key priorities and commitments, helping track important milestones, decisions, actions, and dependencies and ensuring timely follow-through.
• Partner closely with members of the MedTech Communications & Public Affairs leadership team, their assistants, and colleagues across MedTech and Johnson & Johnson to facilitate coordination, information flow, and effective execution.
• Build strong working relationships with executive assistants supporting senior Johnson & Johnson leaders and coordinate seamlessly across complex executive schedules and priorities.
• Coordinate domestic and international travel, including detailed itineraries, logistics, meeting arrangements, and changes that may arise while traveling.
• Support planning and coordination for major leadership and business moments, including leadership meetings, employee forums, external engagements, business reviews, global meetings, and executive events.
• Support budget and operational processes in partnership with the appropriate finance and operations teams, including T&E, purchase orders, invoices, vendor coordination, and related administrative requirements.
• Provide point-in-time reports and tracking related to expenses, purchase orders, vendors, and other operational needs as required.
• Handle confidential information, organizational matters, sensitive business topics, and time-critical communications with a high degree of professionalism and discretion.
• Provide formatting, proofreading, coordination, and other support for presentations, leadership materials, meeting documents, and communications as needed.
• Help foster a strong team culture and employee experience by supporting team meetings, recognition, onboarding, off-sites, and other activities that connect and engage the global organization.
• Identify opportunities to simplify processes, improve ways of working, and strengthen the effectiveness of the VP's office and leadership team.

Skills

Administrative Support

Calendar Management

Travel Planning

Communication

Executive Coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Outlook

PowerPoint

Word

SharePoint

Concur

Ariba/eMarketplace

Job description

Johnson & Johnson is seeking an Executive Assistant to the VP, MedTech Communications & Public Affairs. This role will manage a global calendar, coordinate travel, prepare leadership materials, and support strategic initiatives across a fast-paced global function within MedTech.

The preferred location is Santa Clara, CA, with consideration for Irvine, CA. The role demands discretion, exceptional organization, and the ability to collaborate with senior leaders and cross-functional teams.