Global Executive Assistant to Leadership | Calendar & Projects

Quantum-Systems GmbH; Germany (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

Quantum Frontline Industries (QFI) seeks an Executive Assistant to partner with the management team, coordinating complex calendars, travel, and communications in a fast-paced international setting.

You will draft presentations, manage confidential information, support strategic initiatives, organize internal workshops and meetings, and act as a trusted liaison for stakeholders across Germany, Ukraine, and beyond.

Qualifications

• Completed degree in Business Administration, Office Management, Communications, or a comparable qualification.
• Several years of experience supporting senior executives or leadership teams.
• Strong proficiency with Microsoft Office, calendar management, and travel coordination.
• Excellent organizational and prioritization skills with attention to detail.

Responsibilities

• Executive support & calendar management for senior leadership.
• Coordinate internal and external communications with stakeholders.
• Prepare reports, presentations, and briefing materials.
• Manage confidential documents and administrative tasks, ensuring smooth operations.
• Support cross-functional projects and event coordination.

Skills

MS Office proficiency

Calendar management

Executive support

Communication skills

Discretion & integrity

Multilingual: German & English

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Excel

PowerPoint

Job description

Quantum Frontline Industries (QFI) seeks an Executive Assistant to partner with the management team, coordinating complex calendars, travel, and communications in a fast-paced international setting.

You will draft presentations, manage confidential information, support strategic initiatives, organize internal workshops and meetings, and act as a trusted liaison for stakeholders across Germany, Ukraine, and beyond.