Global Events Systems & Operations Lead

Blackhornvc; San Francisco (CA); On-site; USD 50,000 - 70,000; Part time

Job summary

OpenAI is seeking a Global Events Systems & Operations Coordinator on a 6‑month contract to manage trackers, templates, reporting views, and documentation for the Global Events team across regions and programs.

You will coordinate contract and purchase requests, track budgets and invoices, and implement process improvements using Airtable, Zip, Planned, and Google Workspace. San Francisco-based with 3 days in the office.

Qualifications

• At least 2 years of experience in events operations, systems coordination, project coordination, or a related role.

Responsibilities

• Maintain Events trackers, templates, reporting views, and workflow guidance in Airtable, Zip, Planned, and Google Workspace.
• Coordinate contract and purchase requests with Procurement and Legal; check invoice submissions for complete, consistent documentation.
• Track budgets, commitments, invoices, and payment status with Event Managers, Finance, and Accounts Payable; flag discrepancies and support reconciliation.
• Coordinate vendor onboarding and cross-functional handoffs, keeping owners, deadlines, and next steps clear.
• Follow through on outstanding actions, provide concise Slack updates, and elevate blockers or competing priorities to the Events Operations Manager.
• Implement agreed workflow improvements and use approved AI tools, including ChatGPT and Codex, to reduce repetitive work while protecting accuracy and confidentiality.

Skills

Spreadsheet skills

Strong communication

Independent worker

Proactive problem solving

Quick learner

Tools

Airtable

Zip

Planned

Google Workspace

Slack

ChatGPT

Codex

Job description

OpenAI is seeking a Global Events Systems & Operations Coordinator on a 6‑month contract to manage trackers, templates, reporting views, and documentation for the Global Events team across regions and programs.

You will coordinate contract and purchase requests, track budgets and invoices, and implement process improvements using Airtable, Zip, Planned, and Google Workspace. San Francisco-based with 3 days in the office.