Experiential Events & Hospitality Coordinator

Global Sports Jobs Limited; Florida; On-site; USD 37,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Disability insurance

401(k)

Flexible paid time off

15 paid holidays per year

Paid sick leave

Paid parental leave

Holiday package starting at 20 days

Corporate discounts

Commuter benefits

Cell phone reimbursement

Job summary

Global Sports Jobs Limited is seeking an early-career events coordinator to support hospitality and event programs for leading brands, managing logistics, vendor coordination, guest communications, and onsite execution. You will work with internal teams and partners to plan registrations, travel, accommodations, materials, budgets, and post-event reports, while keeping timelines and deliverables on track.

This role demands attention to detail, strong communication, and a willingness to travel,

Qualifications

• 1–2 years of relevant experience in events, hospitality, experiential marketing, sports, or entertainment.
• Strong organisational and time-management skills to balance multiple deadlines.
• Excellent attention to detail for inventory, packing, labeling, and shipping materials.
• Strong written and verbal communication and collaboration with teams, clients, vendors.
• Proactive, resourceful, and solutions-oriented with questions when needed.
• Comfortable supporting budgets, invoices, and financial documentation.
• Proficiency in Microsoft Office.
• Willingness to travel and work nontraditional hours, including evenings/weekends.
• Comfortable assisting with physical event setup and breakdown.

Responsibilities

• Support planning and execution of corporate hospitality, consumer experiences, meetings, and events.
• Coordinate event logistics: registration, accommodations, transportation, food and beverage, gifting, onsite experiences.
• Maintain timelines, checklists, and planning documents; communicate progress to team.
• Participate in meetings; prepare agendas, capture notes, distribute action items.
• Manage program storage and coordinate receipt/shipment of materials domestically and internationally.
• Coordinate with venues, hotels, vendors, and suppliers to gather details and support execution.
• Draft event itineraries, guest communications, staffing plans, and post-event recaps.
• Coordinate branding, collateral, signage, onsite materials; track production timelines.
• Support budgets by tracking expenses, processing invoices, vendor payments, and financial docs.
• Provide onsite support: guest services, vendor coordination, setup/breakdown, troubleshooting.
• Assist with post-event reporting and observations for future improvements.
• Respond to client/vendor requests professionally and collaborate across teams.

Skills

Event coordination

Budget handling

Microsoft Office

Travel flexibility

Communication skills

Attention to detail

Time management

Problem solving

Team collaboration

Education

Bachelor's degree in hospitality, marketing, communications, business

Tools

Event registration platforms

Project management tools

Job description

Global Sports Jobs Limited is seeking an early-career events coordinator to support hospitality and event programs for leading brands, managing logistics, vendor coordination, guest communications, and onsite execution. You will work with internal teams and partners to plan registrations, travel, accommodations, materials, budgets, and post-event reports, while keeping timelines and deliverables on track.

This role demands attention to detail, strong communication, and a willingness to travel,