Global Events & Experience Coordinator

Northeastern University; Boston (MA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Northeastern University in Boston seeks an Events Coordinator to support planning, coordination, and execution of global signature events and institutional programs, including Commencement and Convocation. You will work closely with internal stakeholders, external vendors, and event partners to ensure seamless event delivery and exceptional participant experiences.

From concept development through on-site management and post-event evaluation, you will develop timelines, manage event materials,

Qualifications

• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Excel; independently create and manage complex spreadsheets, track event budgets and attendance data, and generate reports.
• Experience with event management software and CRM platforms (Cvent, Salesforce) preferred.
• Ability to manage multiple priorities in a fast-paced environment with a collaborative approach.
• Experience coordinating events, conferences, hospitality programs, or related activities preferred.
• Ability to lift up to 50 pounds and stand/walk for extended periods during event setup and execution.

Responsibilities

• Assist in planning and management of global signature events and programs from concept through execution.
• Coordinate event logistics including venue prep, registration support, transportation, catering, A/V, and production requirements.
• Serve as liaison between university departments, vendors, performers, sponsors, and external partners.
• Develop and maintain event timelines, production schedules, project plans, and operational documents.
• Manage event materials, signage, supplies, and equipment for event delivery.
• Assist with vendor communications, contract administration, purchasing, and invoice tracking.
• Provide hands-on event support including setup, execution, troubleshooting, and post-event breakdown.
• Maintain accurate event documentation, reports, databases, and project records.
• Support event evaluation efforts and opportunities for continuous improvement.
• Availability to work evenings, nights, and weekends as needed to support operations.
• Other duties as assigned.

Skills

Organizational skills

Communication

Attention to detail

Time management

Tools

Microsoft Excel

Microsoft Office Suite

Outlook

Word

PowerPoint

Teams

SharePoint

Cvent

Salesforce

Job description

Northeastern University in Boston seeks an Events Coordinator to support planning, coordination, and execution of global signature events and institutional programs, including Commencement and Convocation. You will work closely with internal stakeholders, external vendors, and event partners to ensure seamless event delivery and exceptional participant experiences.

From concept development through on-site management and post-event evaluation, you will develop timelines, manage event materials,