Events Coordinator

NU USA Northeastern University; Boston (MA); On-site; USD 34,000 - 49,000; Part time

Job summary

Northeastern University in Boston is seeking an Events Coordinator to support planning, coordination, and execution of global signature events such as Commencement, Convocation, and the Global Leadership Summit. You will collaborate with internal stakeholders, vendors, and partners to ensure seamless delivery and exceptional participant experiences.

From concept development through on-site management and post-event evaluation, you will help develop timelines, production schedules, and budgets,

Qualifications

• Strong organizational and project management skills with attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Excel for budgets, registrations, and reports.
• Proficiency with Microsoft Office Suite including Outlook, Word, PowerPoint, Teams, and SharePoint.
• Experience with event management software and CRM platforms (Cvent, Salesforce) is preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating events, conferences, hospitality programs, or related activities preferred.
• Ability to lift up to 50 pounds; stand and walk for extended periods.
• Evenings, nights, and weekends availability to support operations.

Responsibilities

• Assist in planning and management of global signature events from concept through execution.
• Coordinate event logistics including venue prep, registration support, transportation, catering, A/V services, and production requirements.
• Serve as liaison between university departments, vendors, performers, sponsors, and external partners.
• Develop and maintain event timelines, production schedules, project plans, and operational documents.
• Manage event materials, signage, supplies, and equipment for successful delivery.
• Assist with vendor communications, contract administration, purchasing processes, and invoice tracking.
• Provide hands-on event support, including setup, execution, troubleshooting, and post-event breakdown.
• Maintain accurate event documentation, reports, databases, and project records.
• Support event evaluation efforts and opportunities for continuous improvement.

Skills

Organizational skills

Project management

Communication skills

Attention to detail

Multitasking

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Microsoft Teams

SharePoint

Cvent

Salesforce

Job description

About the Opportunity Position Summary

The Events Coordinator supports the planning, coordination, and execution of the university’s global signature events and other high-profile institutional programs, including Commencement, Convocation, the Global Leadership Summit, and related special events. This role works closely with internal stakeholders, external vendors, and event partners to ensure seamless event delivery and exceptional participant experiences. The position supports all phases of event planning and execution, from concept development through on‑site management and post‑event evaluation. The Events Coordinator reports to the Director, Event Operations and Experiential Design Producer and is a member of the Interactive Experience team under the leadership of the Executive Creative Director, Interactive Experience.

Key Responsibilities

• Assist in the planning and management of global signature events and institutional programs from concept through execution.
• Coordinate event logistics, including venue preparation, registration support, transportation, catering, audiovisual services, and production requirements.
• Serve as a liaison between university departments, vendors, performers, sponsors, and external partners.
• Develop and maintain event timelines, production schedules, project plans, and operational documents.
• Manage event materials, signage, supplies, and equipment necessary for successful event delivery.
• Assist with vendor communications, contract administration, purchasing processes, and invoice tracking.
• Provide hands‑on event support, including setup, execution, troubleshooting, and post‑event breakdown.
• Maintain accurate event documentation, reports, databases, and project records.
• Support event evaluation efforts and recommend opportunities for continuous improvement.

Qualifications & Requirements

• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated proficiency in Microsoft Excel is required. The successful candidate must be able to independently create and manage complex spreadsheets, track event budgets and expenses, maintain registration and attendance data, develop production schedules, and generate reports using formulas, filters, and pivot tables.
• Proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and SharePoint.
• Experience with event management software and customer relationship management (CRM) platforms, including Cvent, Salesforce, or comparable systems, is preferred. Demonstrated ability to quickly learn and effectively utilize new technology platforms is highly desirable.
• Ability to manage multiple priorities in a fast‑paced environment while maintaining a collaborative and solutions‑oriented approach.
• Experience coordinating events, conferences, hospitality programs, or related activities preferred.
• Ability to lift up to 50 pounds.
• Ability to stand and walk for extended periods during event setup and execution.
• Availability to work evenings, nights, and weekends as needed to support event operations.
• Other duties as assigned.

Position Type

Temporary

Additional Information

Pay Rate: $30.22

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real‑world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.