Global Events Coordinator — Client Engagement & Networking

White & Case LLP; New York (NY); On-site; USD 73,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off

Job summary

White & Case LLP is seeking an Events professional to plan and execute internal and external client-facing events across the Americas, with potential global travel. You will partner with the Americas and Global Events teams to implement event management best practices and ensure successful outcomes.

Responsibilities include end-to-end event planning, vendor management, and post-event analysis. The role requires flexibility for early mornings, evenings, and occasional weekends, plus domestic and

Qualifications

• Bachelor's Degree.
• Ideally 2 years of experience in a legal services firm.
• Willingness to work outside standard hours, including early mornings, evenings, and occasional weekends.
• Ability to travel domestically and internationally as necessary.
• Strong knowledge of local vendors and venues.
• Committed team player with a resourceful, initiative-driven, and collaborative approach.
• Ability to build strong relationships with internal and external stakeholders.
• Client service-oriented and credible.
• Ability to work independently and in a team dynamic, meeting deadlines and performing well under pressure.
• Strong project management skills with the ability to handle multiple priorities in a fast-paced environment.
• Excellent communication, organizational, analytical, and interpersonal skills.
• International experience is a plus.
• Exceptional attention to detail and organizational abilities.
• Creative problem-solving and decision-making skills.
• Knowledge of current trends and best practices in event planning and management.
• Ability to manage budgets effectively and ensure cost-efficiency.
• Ability to manage multiple projects simultaneously with competing deadlines

Responsibilities

• Develop, implement, and measure a best practice approach in collaboration with stakeholders and other internal departments.
• Plan and execute a diverse portfolio of in-person and virtual events, including: Client-facing events; Networking and social events; Thought leadership seminars; Internal engagement events; Internal training and recruitment programs; Multiday Meetings; Global and regional webinars.
• Lead the implementation of logistics to achieve event objectives by establishing goals, responsibilities, and budgets in advance. Conduct pre- and post-event analysis, including attendance numbers, budget summaries, and feedback.
• Collaborate with the marketing team and other internal departments to ensure stakeholders are updated on event progress. Ensure strict adherence to event budgets and achievement of goals and objectives.
• Ensure proper storage of client contact information in our systems, such as InterAction.
• Manage vendor and supplier relationships in coordination with the Procurement team, ensuring the firm receives the best possible service.
• Research, source, negotiate, and contract venues and suppliers.
• Utilize in-house resources, including Concierge, Creative Services, and Marketing/Business Development, as preferred suppliers.
• Manage and assist with the production of event materials.
• Provide guidance and best practices for virtual events, including technology and systems.
• Build registration sites and mobile applications using the firm's preferred platform, Cvent.
• Act as an ambassador of the firm and its core values.

Skills

Event planning

Project management

Budget management

Vendor relations

Communication skills

Travel willingness

Team collaboration

Attention to detail

Education

Bachelor's Degree

Tools

Cvent

InterAction

Job description

White & Case LLP is seeking an Events professional to plan and execute internal and external client-facing events across the Americas, with potential global travel. You will partner with the Americas and Global Events teams to implement event management best practices and ensure successful outcomes.

Responsibilities include end-to-end event planning, vendor management, and post-event analysis. The role requires flexibility for early mornings, evenings, and occasional weekends, plus domestic and