Coordinator, Events

White & Case LLP; New York (NY); On-site; USD 73,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off

Job summary

White & Case LLP is seeking an Events professional to plan and execute internal and external client-facing events across the Americas, with potential global travel. You will partner with the Americas and Global Events teams to implement event management best practices and ensure successful outcomes.

Responsibilities include end-to-end event planning, vendor management, and post-event analysis. The role requires flexibility for early mornings, evenings, and occasional weekends, plus domestic and

Qualifications

• Bachelor's Degree.
• Ideally 2 years of experience in a legal services firm.
• Willingness to work outside standard hours, including early mornings, evenings, and occasional weekends.
• Ability to travel domestically and internationally as necessary.
• Strong knowledge of local vendors and venues.
• Committed team player with a resourceful, initiative-driven, and collaborative approach.
• Ability to build strong relationships with internal and external stakeholders.
• Client service-oriented and credible.
• Ability to work independently and in a team dynamic, meeting deadlines and performing well under pressure.
• Strong project management skills with the ability to handle multiple priorities in a fast-paced environment.
• Excellent communication, organizational, analytical, and interpersonal skills.
• International experience is a plus.
• Exceptional attention to detail and organizational abilities.
• Creative problem-solving and decision-making skills.
• Knowledge of current trends and best practices in event planning and management.
• Ability to manage budgets effectively and ensure cost-efficiency.
• Ability to manage multiple projects simultaneously with competing deadlines

Responsibilities

• Develop, implement, and measure a best practice approach in collaboration with stakeholders and other internal departments.
• Plan and execute a diverse portfolio of in-person and virtual events, including: Client-facing events; Networking and social events; Thought leadership seminars; Internal engagement events; Internal training and recruitment programs; Multiday Meetings; Global and regional webinars.
• Lead the implementation of logistics to achieve event objectives by establishing goals, responsibilities, and budgets in advance. Conduct pre- and post-event analysis, including attendance numbers, budget summaries, and feedback.
• Collaborate with the marketing team and other internal departments to ensure stakeholders are updated on event progress. Ensure strict adherence to event budgets and achievement of goals and objectives.
• Ensure proper storage of client contact information in our systems, such as InterAction.
• Manage vendor and supplier relationships in coordination with the Procurement team, ensuring the firm receives the best possible service.
• Research, source, negotiate, and contract venues and suppliers.
• Utilize in-house resources, including Concierge, Creative Services, and Marketing/Business Development, as preferred suppliers.
• Manage and assist with the production of event materials.
• Provide guidance and best practices for virtual events, including technology and systems.
• Build registration sites and mobile applications using the firm's preferred platform, Cvent.
• Act as an ambassador of the firm and its core values.

Skills

Event planning

Project management

Budget management

Vendor relations

Communication skills

Travel willingness

Team collaboration

Attention to detail

Education

Bachelor's Degree

Tools

Cvent

InterAction

Job description

Our Business Development & Marketing team plays a critical role in enhancing the Firm’s reputation, expanding its client base and driving revenue growth. This team develops and implements strategic marketing plans to promote the Firm’s legal services, leveraging digital and traditional marketing channels to reach target audiences. They conduct market research to identify industry trends and client needs, positioning the Firm competitively within the legal marketplace. The team also manages client relationships, orchestrates business development initiatives, and seeks opportunities for partnerships and networking. Through compelling content creation, event planning and public relations efforts, they ensure that the Firm maintains a strong market presence and continues to attract and retain clients.

Position Summary

As part of the Events Management team, you will plan and execute internal and external client-facing events, both on-site and off-site, to support business development and firm-wide initiatives. This includes events throughout the Americas and potentially global travel. You will collaborate with the Americas Events team and the Global Events Team to develop and implement best practices for event management.

Key Responsibilities

• Develop, implement, and measure a best practice approach in collaboration with stakeholders and other internal departments.
• Plan and execute a diverse portfolio of in-person and virtual events, including:
  • Client-facing events
  • Networking and social events
  • Thought leadership seminars
  • Internal engagement events
  • Internal training and recruitment programs
  • Multiday Meetings
  • Global and regional webinars
• Lead the implementation of logistics to achieve event objectives by establishing goals, responsibilities, and budgets in advance. Conduct pre- and post-event analysis, including attendance numbers, budget summaries, and feedback.
• Collaborate with the marketing team and other internal departments to ensure stakeholders are updated on event progress. Ensure strict adherence to event budgets and achievement of goals and objectives.
• Ensure proper storage of client contact information in our systems, such as InterAction.
• Manage vendor and supplier relationships in coordination with the Procurement team, ensuring the firm receives the best possible service.
• Research, source, negotiate, and contract venues and suppliers.
• Utilize in-house resources, including Concierge, Creative Services, and Marketing/Business Development, as preferred suppliers.
• Manage and assist with the production of event materials.
• Provide guidance and best practices for virtual events, including technology and systems.
• Build registration sites and mobile applications using the firm's preferred platform, Cvent.
• Act as an ambassador of the firm and its core values.

Qualifications And Skills

• Bachelor's Degree.
• Ideally 2 years of experience in a legal services firm.
• Willingness to work outside standard hours, including early mornings, evenings, and occasional weekends.
• Ability to travel domestically and internationally as necessary.
• Strong knowledge of local vendors and venues.
• Committed team player with a resourceful, initiative-driven, and collaborative approach.
• Ability to build strong relationships with internal and external stakeholders.
• Client service-oriented and credible.
• Ability to work independently and in a team dynamic, meeting deadlines and performing well under pressure.
• Strong project management skills with the ability to handle multiple priorities in a fast-paced environment.
• Excellent communication, organizational, analytical, and interpersonal skills.
• International experience is a plus.
• Exceptional attention to detail and organizational abilities.
• Creative problem-solving and decision-making skills.
• Knowledge of current trends and best practices in event planning and management.
• Ability to manage budgets effectively and ensure cost-efficiency.
• Ability to manage multiple projects simultaneously with competing deadlines

Location, Hours, and Compensation

• This role is based in New York.
• Compensation Range: $73,000 - $110,000.

This role reports to

Senior Manager, Events

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Benefits At White & Case

• White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.