Specialist, Events

White & Case LLP; New York (NY); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

401(k) retirement savings

Vacation and parental leave

Performance bonus eligible

Job summary

White & Case LLP is seeking an Events professional to plan and execute internal and external client-facing events, on-site and off-site, across the Americas and potentially worldwide. You will collaborate with the Americas and Global Events teams to implement best practices in event management.

The role requires managing a diverse portfolio of events, budgets, vendors, and post-event analysis, while mentoring junior staff and upholding the firm’s values. Based in New York with travel as needed.

Qualifications

• Bachelor's degree and 5+ years in a legal services firm.
• Willing to travel domestically and internationally as needed.
• Strong knowledge of local vendors and venues.
• Excellent client service and relationship-building.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in Cvent platform.
• Strong negotiation and contract management skills.
• Excellent communications and organizational skills.

Responsibilities

• Lead development and measurement of best-practice approaches with stakeholders.
• Plan and execute in-person and virtual events across the Americas and beyond.
• Manage budgets, goals, and post-event analyses.
• Collaborate with marketing and internal teams to update stakeholders.
• Oversee vendor relationships and contract venues.
• Oversee event materials production and logistics.
• Build registration sites and mobile apps using Cvent.
• Mentor junior team members.
• Act as an ambassador of the firm and its values.

Skills

Project management

Client service

Communication skills

Stakeholder collaboration

Budget awareness

Education

Bachelor's Degree

Tools

Cvent

Job description

Our Business Development & Marketing team plays a critical role in enhancing the Firm’s reputation, expanding its client base and driving revenue growth. This team develops and implements strategic marketing plans to promote the Firm’s legal services, leveraging digital and traditional marketing channels to reach target audiences. They conduct market research to identify industry trends and client needs, positioning the Firm competitively within the legal marketplace. The team also manages client relationships, orchestrates business development initiatives, and seeks opportunities for partnerships and networking. Through compelling content creation, event planning and public relations efforts, they ensure that the Firm maintains a strong market presence and continues to attract and retain clients.

Position Summary

As part of the Events Management team, you will plan and execute internal and external client-facing events, both on-site and off-site, to support business development and firm-wide initiatives. This includes events throughout the Americas and potentially global travel. You will collaborate with the Americas Events team and the Global Events Team to develop and implement best practices for event management.

Key Responsibilities

• Lead the development, implementation, and measurement of best practice approaches in collaboration with stakeholders and internal departments.
• Strategically plan and execute a diverse portfolio of high-impact in-person and virtual events, including:
• Client-facing events
• Networking and social events
• Thought leadership seminars
• Internal engagement events
• Internal training and recruitment programs
• Multiday Meetings
• Global and regional webinars
• Direct the implementation of logistics to achieve event objectives by establishing goals, responsibilities, and budgets in advance. Conduct comprehensive pre- and post-event analysis, including attendance metrics, budget summaries, and feedback.
• Collaborate with the marketing team and other internal departments to ensure stakeholders are regularly updated on event progress. Ensure strict adherence to event budgets and achievement of goals and objectives.
• Ensure the proper storage and management of client contact information in our systems, such as InterAction.
• Manage vendor and supplier relationships in coordination with the Procurement team, ensuring the firm receives the best possible service. Research, source, negotiate, and contract venues and suppliers.
• Utilize in-house resources, including Concierge, Creative Services, and Marketing/Business Development, as preferred suppliers. Oversee the production of event materials.
• Provide guidance and best practices for virtual events, including technology and systems. Build and manage registration sites and mobile applications using the firm's preferred platform, Cvent.
• Establish close affiliation with industry and professional associations and venues to ensure the Firm receives maximum value for receptions, dinners, and external conferences.
• Act as an ambassador of the firm and its core values.
• Support Events Manager with strategic projects, best practice implementation (e.g., hybrid events), and Firm global events.
• Mentor and supervise junior team members with the Events Manager and current Event Specialist.

Qualifications And Skills

• Bachelor's Degree and 5years in a legal services firm required
• Prepared to work outside standard business hours as required, including early mornings, evenings and occasional weekends
• The position may require travel; domestically and internationally as necessary
• Strong knowledge of local vendors and venues
• Committed team player with a 'can do' attitude who demonstrates resourcefulness, initiative and collaboration. Ability to work effectively in cross-functional and global teams
• Ability to build strong relationships with internal and external stakeholders
• Client service oriented and credible
• Ability to work independently and in a team dynamic and be able to meet deadlines and perform well under pressure
• Strong project management skills: ability to handle multiple priorities and on an annual basis in a fast-paced environment
• Excellent communications skills, strong organizational, analytical, interpersonal skills required
• Proficient in the Cvent platform
• International experience is a plus
• Strong knowledge of local vendors and venues.
• Ability to build strong relationships with internal and external stakeholders. Client service-oriented and credible.
• Strong negotiation and contract management skills.
• Proficient in using event management software and tools.
• Exceptional attention to detail and organizational abilities. Creative problem-solving and decision-making skills.
• Knowledge of current trends and best practices in event planning and management.
• Ability to manage budgets effectively and ensure cost-efficiency. Proven experience in coordinating logistics for large-scale corporate events.
• Strong presentation skills and the ability to communicate event concepts and plans effectively to stakeholders.

Location, Hours, and Compensation

• This a full time role is based in New York.
• Compensation Range: $95,000-$125,000

This role reports to

Senior Manager, Events

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Benefits At White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.