Manager, Events

White-; Los Angeles (CA); Hybrid; USD 120,000 - 160,000; Full time

Job summary

White & Case LLP on the West Coast is seeking an experienced Senior Events Manager to oversee the Firm's client events, internal gatherings, and regional sponsorships. You will manage virtual, in-person and hybrid events (300+ per year) from planning through ROI analysis, working with cross-functional teams and external vendors.

Ideal candidates have 7+ years in events and hospitality, strong budgeting and vendor management, and excellent communication skills.

Qualifications

• 7+ years of work experience in events and hospitality.
• Strong time management skills.
• Excellent verbal and written communication.
• Ability to work with all levels of staff and management and with clients.

Responsibilities

• Lead and manage West Coast events program (virtual, in-person, hybrid) 300+ events per year.
• Support Americas Senior Events Manager with team and project management and budgeting.
• Develop ROI data and reporting for event initiatives.
• Collaborate with BD teams to align event objectives with firm strategy.

Skills

Events & hospitality

Time management

Vendor management

Budgeting

Project management

Microsoft Office

Education

Bachelor's degree

Advanced degree preferred

Tools

Microsoft Office Suite

Job description

Our Business Development & Marketing team plays a critical role in enhancing the Firm’s reputation, expanding its client base and driving revenue growth. This team develops and implements strategic marketing plans to promote the Firm’s legal services, leveraging digital and traditional marketing channels to reach target audiences. They conduct market research to identify industry trends and client needs, positioning the Firm competitively within the legal marketplace. The team also manages client relationships, orchestrates business development initiatives, and seeks opportunities for partnerships and networking. Through compelling content creation, event planning and public relations efforts, they ensure that the Firm maintains a strong market presence and continues to attract and retain clients.Our Business Development, Knowledge and Marketing TeamOur Business Development, Knowledge and Marketing Team is at the forefront of our realizing our vision of profitable growth, engaged people and outstanding client relationships.We are committed to growing and developing relationships with some of the worlds most respected and well-established institutions and businesses, as well as startups, governments and state-owned entities. What unites our global team is our focus on understanding our clients’ businesses, priorities and ambitions and proactively anticipating challenges as well as opportunities. With a keen understanding of the commercial drivers influencing both our sector, as well as that of our clients, we draw on the Firm’s history of pioneering work and agile problem solving to navigate the complex environments in which we operate.Along with colleagues across the world, especially those in our Communications and Creative teams, we work together to deliver significant growth across a core group of large client accounts, both in terms of global revenue and breadth of relationships. We know how to bring the best of the Firm's global experience, local insight, practice expertise and industry knowledge to our clients.Notably diverse and multicultural, our team members share an international outlook, and are collaborative and energetic. You will be joining both a high performing but also collegiate team and can expect to contribute to projects on a projects and initiatives with global impact from day one. Position SummaryThe role will support the Senior Events Manager in managing the Firm's client and internal events on the West Coast. The position will develop and coordinate hospitality and event opportunities for the Firm's clients and regional sections working with the business development teams.Duties and AccountabilitiesLead and manage the preparation and delivery of West Coast (and Americas) events program to include virtual, in-person and hybrid events (300+ per year)Support the Americas' Senior Events Manager in overall team and project management in accordance with 2027 strategyTraining and mentoring of team members to ensure they are given the proper tools and structure to carry out best business practicesWork closely with the Firm's Business Development teams in setting annual event objectives in collaboration with the key stakeholders and measurement of success against these post eventCreating event ROI data and reporting to key stakeholdersManagement of budgets and reporting for events in the West Coast officesProject management of West Coast sponsorships that incorporates cross practice client events and cross-region communications– inclusive of working with relevant business development stakeholders to determine best course of list managementActive role in office management to implement best practice and annual event plansWork directly with senior operational managers to ensure efficiencies by following best practices while also consulting with other Event Managers globally and the Director of Events.Assisting in management of the event management tool implementation process – develop firm roll out plan across all regions (Cvent)Advance overall department goals through special projects and initiatives; including researching venues and attending industry-networking events to maximize knowledge and generate ideasProject lead Global Event Team objectives; including management working groups, timelines, progress reportsProject management of relevant “regional” team in ensuring all events data is up to date (for example, mid-year/year end fact packs)QualificationsA bachelor's degree is required; an advanced degree is preferred7+ years of work experience in events and hospitalityStrong time management skills, ability to stay calm under pressure when juggling multiple tasksDriven by professional growthStrong professional presenceTeam playerStrong judgementProactive, resourceful, takes initiativeResilience in dealing with changeExcellent verbal and written communication skillsAbility to work with all levels of staff and management as well as with the Firm's clientsExcellent negotiation and vendor management skills working with internal and external vendors (i.e., hotels, transportation companies, caterers, etc.)Excellent attention to detail, organization and project management skillsStrong budgeting, research, and analytical skillsAbility to take initiative, assume responsibility and work independently on multiple tasks in a fast-paced environment as a well as work effectively within a teamHigh level proficiency in Microsoft Office SuiteWilling to think outside of the boxAble to work in a high paced environment, managing multiple facets – not just related to eventsWilling to work on projects that are related to the firm’s growth and strategyMust be able to travel, work mornings and weekendsLocation and ReportingThis is a hybrid in-office role based in our LA office.This role reports to the Americas Senior Events Manager.This role reports toSenior Manager, EventsEqual OpportunitiesWhite & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail] at White & CaseWhite & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.Note to Recruitment AgenciesOur internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.