Global Event Travel Coordinator — On‑Call & Flexible

Arena Americas; Oak Creek (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Medical/dental/vision

401(k) with company match

Paid time off

Flexible work options

Career growth

Supportive team culture

Employee perks

Job summary

Arena Americas is seeking a Corporate Travel Coordinator to manage travel for our event teams from Oak Creek, WI. You will arrange flights, hotels, and ground transportation, ensuring on-policy, cost-efficient choices while providing calm, reliable support.

This role requires 2–3 years in corporate travel, strong communication, and the ability to stay composed under pressure during last‑minute changes. You will collaborate with vendors and internal teams to keep events on track.

Qualifications

• 2–3 years of corporate travel coordination experience.
• On-call 24/7 availability for travel issues.
• Experience with travel management software and booking tools.
• Strong Microsoft Office skills.
• Knowledge of travel policies and visa requirements.
• Excellent organizational and multitasking abilities.
• Clear, warm written and spoken communication.

Responsibilities

• Book domestic and international travel for teams.
• Find cost-efficient, on-policy travel options.
• Provide 24/7 support for travel disruptions.
• Assist with visas, passports, and travel documents.
• Stay informed about travel restrictions and safety rules.
• Negotiate rates with airlines, hotels, and car rental partners.
• Manage travel budgets and process invoices.
• Track spend and produce travel usage reports.
• Explain travel policy and keep it updated as needed.

Skills

Travel coordination

Budget management

Vendor negotiation

On-call availability

MS Office

Policy knowledge

Communication skills

Independent working

Education

Bachelor's degree in Travel Management

Tools

Concur

Travel booking software

Job description

Arena Americas is seeking a Corporate Travel Coordinator to manage travel for our event teams from Oak Creek, WI. You will arrange flights, hotels, and ground transportation, ensuring on-policy, cost-efficient choices while providing calm, reliable support.

This role requires 2–3 years in corporate travel, strong communication, and the ability to stay composed under pressure during last‑minute changes. You will collaborate with vendors and internal teams to keep events on track.