Corporate Travel Coordinator

Arena Americas; Oak Creek (WI); Sur place; USD 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Competitive pay

Medical/dental/vision

401(k) with company match

Paid time off

Flexible work options

Career growth

Supportive team culture

Employee perks

Résumé du poste

Arena Americas is seeking a Corporate Travel Coordinator to manage travel for our event teams from Oak Creek, WI. You will arrange flights, hotels, and ground transportation, ensuring on-policy, cost-efficient choices while providing calm, reliable support.

This role requires 2–3 years in corporate travel, strong communication, and the ability to stay composed under pressure during last‑minute changes. You will collaborate with vendors and internal teams to keep events on track.

Qualifications

• 2–3 years of corporate travel coordination experience.
• On-call 24/7 availability for travel issues.
• Experience with travel management software and booking tools.
• Strong Microsoft Office skills.
• Knowledge of travel policies and visa requirements.
• Excellent organizational and multitasking abilities.
• Clear, warm written and spoken communication.

Responsabilités

• Book domestic and international travel for teams.
• Find cost-efficient, on-policy travel options.
• Provide 24/7 support for travel disruptions.
• Assist with visas, passports, and travel documents.
• Stay informed about travel restrictions and safety rules.
• Negotiate rates with airlines, hotels, and car rental partners.
• Manage travel budgets and process invoices.
• Track spend and produce travel usage reports.
• Explain travel policy and keep it updated as needed.

Connaissances

Travel coordination

Budget management

Vendor negotiation

On-call availability

MS Office

Policy knowledge

Communication skills

Independent working

Formation

Bachelor's degree in Travel Management

Outils

Concur

Travel booking software

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Corporate Travel Coordinator

Full Time Clerical Oak Creek, WI, US

Work on Events the World Talks About

At Arena, we turn bold ideas into unforgettable experiences. Our teams design, build, and deliver world‑class event spaces for global names like Formula 1, the Ryder Cup, and the PGA Tour — and we do it on some of the biggest stages in the world.

With projects across the US, UK, Middle East, and Asia, you’ll gain hands‑on experience, work with industry experts, and see your work come to life in real time. If you’re looking for a fast‑paced environment, real responsibility, and the chance to be part of something exciting from day one, Arena is the place to grow your career.

Behind every stage we build is a crew that had to get there first, often across oceans, on tight timelines and with plans that change by the hour. As our Travel Coordinator, you’ll be the person who makes that happen: the organized, resourceful and calm voice our team counts on to get them where they need to be and bring them home again.

You’ll Love This Role

• A front‑row seat to world‑class live events, getting our crews to Formula 1 races, major golf championships and venues around the globe
• Real ownership from day one: you’ll be the go‑to person for all things travel for the Arena Americas team
• A role that blends logistics, negotiation and taking care of people, where no two days (or itineraries) look the same
• The chance to shape how we travel, from sharpening our travel policy to finding smarter ways to save
• A company that promotes from within and rewards people who take ownership and sweat the details

How You’ll Support the Structure

• Book domestic and international travel for our teams, including flights, hotels, ground transportation and everything in between
• Find options that are efficient, cost‑effective and on policy, and make the call with confidence
• Be the calm, resourceful voice travelers can reach around the clock when flights get canceled or plans change at the last minute
• Help teammates sort out visas, passports, travel insurance and other documents so they’re ready for wherever the event takes them
• Stay ahead of global travel restrictions, health advisories and safety regulations so our people travel informed and protected
• Build strong relationships with airlines, hotels, car rental companies and travel agencies, and negotiate rates that stretch every dollar
• Manage travel budgets, process invoices, track spend and bring forward ideas to save
• Keep clean records and build reports on travel usage, spend and trends that help leadership make smarter decisions
• Guide teammates through our travel policy so nobody has to figure it out alone, and help keep that policy sharp as we grow

The Foundation You Already Have

We’re looking for an organized, people‑first problem solver who loves logistics and keeps a cool head when plans change.

• 2–3 years of experience in corporate travel coordination or a similar role
• Energized by the pace of live events and ready to be on call 24/7
• Comfort with travel management software and booking tools, plus solid Microsoft Office skills
• Working knowledge of travel policies, international travel requirements and basic visa regulations
• Serious organizational skills and a knack for juggling priorities without dropping the ball
• Clear, warm communication, both in writing and on the phone
• A cool head under pressure and the problem‑solving instincts to handle travel emergencies with confidence
• Comfort working independently, and just as much enjoyment collaborating with the team

Bonus Points If You Have These

• A bachelor’s degree in Travel Management, Hospitality, Business or a related field
• Bilingual in Spanish and English

We Take Care of Our People

We know that a job is more than a paycheck, it’s about feeling supported, valued, and able to live a full life outside of work. That’s why we offer benefits designed to care for you and your family, both now and in the future.

Competitive Pay – Your skills and experience are valued
Medical, dental, and vision insurance to support your health and well‑being
401(k) with Company Match – to help you plan for the future
Paid Time Off & Holidays – Work hard, recharge often
Flexible Work Options – We support work‑life balance
Career Growth Opportunities – Learning, development, and advancement
Supportive Team Culture – Collaboration, respect, and inclusion
Employee Perks – Monthly appreciation meal, event tickets, and more

Location: Onsite
Schedule: Monday through Friday, 8:00AM, plus being on‑call for after‑hours travel needs

Arena Americas is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.