Global Engineering Document Control Specialist

Ferrovial; Tennessee; On-site; USD 45,000 - 65,000; Full time

Job summary

Ferrovial is seeking an Engineering Document Control Administrative Assistant to support engineering information and document control processes under supervision. The role focuses on maintaining records, ensuring compliance, and safeguarding document security across project teams.

Qualified candidates have 2–4 years in document control, hands-on experience with SharePoint/ProjectWise/Procore/Kahua, and strong MS Office skills.

Qualifications

• 2–4 years of experience in document control positions preferred.
• Experience with document management software (SharePoint, ProjectWise, Procore, Kahua, etc.).
• Proficiency in MS Office (Outlook, Word, Excel).
• Excellent organizational skills and ability to manage multiple priorities in a deadline-driven project environment.
• Effective written communication skills.

Responsibilities

• Maintains and processes engineering document records throughout the information lifecycle, including submittals, RFIs, and drawings.
• Applies document control procedures, quality checks, audit trails, and filing standards to support project requirements and information governance.
• Safeguards the security, accessibility, and distribution of documents to project and stakeholder teams.
• Tracks submittals and engineering workflows to support timely reviews and prevent delays.
• Distributes documents and correspondence securely to the appropriate project teams and stakeholders.
• Administers document platforms and admin user access.

Skills

Organizational skills

Written communication

Tools

SharePoint

ProjectWise

Procore

Kahua

MS Office

Job description

Ferrovial is seeking an Engineering Document Control Administrative Assistant to support engineering information and document control processes under supervision. The role focuses on maintaining records, ensuring compliance, and safeguarding document security across project teams.

Qualified candidates have 2–4 years in document control, hands-on experience with SharePoint/ProjectWise/Procore/Kahua, and strong MS Office skills.