Document Control Administrator

Ferrovial; Tennessee; On-site; USD 45,000 - 65,000; Full time

Job summary

Ferrovial is seeking an Engineering Document Control Administrative Assistant to support engineering information and document control processes under supervision. The role focuses on maintaining records, ensuring compliance, and safeguarding document security across project teams.

Qualified candidates have 2–4 years in document control, hands-on experience with SharePoint/ProjectWise/Procore/Kahua, and strong MS Office skills.

Qualifications

• 2–4 years of experience in document control positions preferred.
• Experience with document management software (SharePoint, ProjectWise, Procore, Kahua, etc.).
• Proficiency in MS Office (Outlook, Word, Excel).
• Excellent organizational skills and ability to manage multiple priorities in a deadline-driven project environment.
• Effective written communication skills.

Responsibilities

• Maintains and processes engineering document records throughout the information lifecycle, including submittals, RFIs, and drawings.
• Applies document control procedures, quality checks, audit trails, and filing standards to support project requirements and information governance.
• Safeguards the security, accessibility, and distribution of documents to project and stakeholder teams.
• Tracks submittals and engineering workflows to support timely reviews and prevent delays.
• Distributes documents and correspondence securely to the appropriate project teams and stakeholders.
• Administers document platforms and admin user access.

Skills

Organizational skills

Written communication

Tools

SharePoint

ProjectWise

Procore

Kahua

MS Office

Job description

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence:Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

Job Overview:

The position of Engineering Document Control Administrative Assistant will, under supervision, perform administrative functions to support engineering information and document control processes.

Responsibilities and Duties:

• Maintains and processes engineering document records throughout the information lifecycle, including submittals, RFIs, and drawings.
• Applies document control procedures, quality checks, audit trails, and filing standards to support compliance with project requirements and information governance.
• Safeguards the security, accessibility, and distribution of documents project and stakeholder teams.
• Tracks submittals and engineering workflows to support timely reviews and prevent delays.
• Distributes documents and correspondence securely to the appropriate project teams and stakeholders.
• Administers document platforms and admin user’s access.

Qualifications:

• 2-4 years of experience in similar document control positions preferred.
• Prior experience in document management software as SharePoint, ProjectWise, Procore, Kahua, …
• Proficiency in MS Office (Outlook, Word, and Excel).
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven project environment.
• Effective written communication skills.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

#WeAreFerrovial