Global Education Administrative Assistant

University of Notre Dame; Notre Dame (IN); On-site; USD 43,000 - 53,000; Full time

Job summary

University of Notre Dame is seeking an Administrative Assistant to support the Study Abroad and Global Engagement teams, and the Senior Director of Global Education. The role emphasizes organized, detail-oriented coordination of daily operations, events, and international program logistics.

The ideal candidate has 3–4 years of office experience, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• 3–4 years of work experience in an office environment.
• Experience providing administrative support.
• Strong written and verbal communication skills.
• Excellent time-management and organizational skills.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Familiarity with social media platforms (Instagram).
• Ability to work well with others.

Responsibilities

• Provide administrative and operational support for the Study Abroad and Global Engagement teams.
• Serve as primary administrative contact for three teams; handle requests and day-to-day office needs.
• Process payments, invoices, and administrative transactions; manage space reservations, food orders, shipments, and logistics.
• Manage calendars, schedule team meetings, and assist with reports and documents.
• Arrange domestic and international travel and support special projects.
• Coordinate international partnerships and maintain program agreements.
• Plan and coordinate events, information sessions, and team activities.
• Coordinate visits for international partners and guests; assist with student activities and program logistics.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Detail-oriented

Professionalism

Team collaboration

Education

High school diploma or equivalent

College degree or equivalent

Tools

Microsoft Office (Excel, PowerPoint)

Job description

University of Notre Dame is seeking an Administrative Assistant to support the Study Abroad and Global Engagement teams, and the Senior Director of Global Education. The role emphasizes organized, detail-oriented coordination of daily operations, events, and international program logistics.

The ideal candidate has 3–4 years of office experience, strong communication skills, and proficiency in Microsoft Office.