Global Drone Logistics Coordinator

Scalis LLC; Boulder (CO); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company matching

Flexible PTO and paid sick leave

Paid parental leave

Company-paid holidays

Equity opportunities for eligible

Job summary

Nova Sky Stories, a leading drone entertainment company, is seeking a highly organized Global Logistics Coordinator to manage drone gear, show supplies, and shipments worldwide from our Boulder office.

You will coordinate domestic and international freight, prepare shipping docs, and work closely with production and warehouse teams to keep shows on schedule. This role requires meticulous records, clear communication, and the ability to juggle multiple shipments globally.

Qualifications

• Background in domestic and international logistics and shipment prep.
• Strong organizational skills and ability to manage multiple shipments.
• Clear written and verbal communication with internal/external teams.
• Ability to learn new production and inventory software.

Responsibilities

• Coordinate domestic and international freight and shipments between warehouses, show sites, vendors, repair facilities, and international hubs; confirm deadlines, equipment readiness, delivery contacts, and return arrangements.
• Request and compare freight quotes, book shipments with approved providers within established authorization limits, obtain approval before booking international freight, and independently select routine parcel services.
• Monitor shipments through pickup, transit, customs clearance, and delivery; provide clear updates, resolve routine issues, and promptly escalate risks to show schedules.
• Prepare commercial and pro forma invoices, packing lists, shipping labels, ATA Carnet general lists and applications, and lithium battery dangerous goods documentation using approved templates, guidance, and carrier requirements.
• Maintain accurate equipment quantities, serial numbers, dimensions, weights, and shipment records in coordination with warehouse teams and the inventory platform; organize audit-ready files and track carnet and temporary import re-export deadlines.
• Source stock equipment and supplies, place approved purchases within spending limits, and track orders, receipts, returns, and replacements; review freight invoices against quotes and coordinate resolution of discrepancies.
• Use spreadsheets, shared files, carrier portals, Gmail, Slack, and production and inventory platforms to coordinate work and improve shipping templates and procedures.
• Occasionally pack, ship, receive, or drop off Boulder office parcels and assist with warehouse loading or receiving during busy periods or staffing gaps, representing less than 10% of the role.

Skills

Logistics coordination

Documentation

Communication

Issue resolution

Tools

Spreadsheets

Shipping portals

AI tools

Online ordering systems

Job description

Nova Sky Stories, a leading drone entertainment company, is seeking a highly organized Global Logistics Coordinator to manage drone gear, show supplies, and shipments worldwide from our Boulder office.

You will coordinate domestic and international freight, prepare shipping docs, and work closely with production and warehouse teams to keep shows on schedule. This role requires meticulous records, clear communication, and the ability to juggle multiple shipments globally.