Global Logistic Coordinator

Scalis LLC; Boulder (CO); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company matching

Flexible PTO and paid sick leave

Paid parental leave

Company-paid holidays

Equity opportunities for eligible

Job summary

Nova Sky Stories, a leading drone entertainment company, is seeking a highly organized Global Logistics Coordinator to manage drone gear, show supplies, and shipments worldwide from our Boulder office.

You will coordinate domestic and international freight, prepare shipping docs, and work closely with production and warehouse teams to keep shows on schedule. This role requires meticulous records, clear communication, and the ability to juggle multiple shipments globally.

Qualifications

• Background in domestic and international logistics and shipment prep.
• Strong organizational skills and ability to manage multiple shipments.
• Clear written and verbal communication with internal/external teams.
• Ability to learn new production and inventory software.

Responsibilities

• Coordinate domestic and international freight and shipments between warehouses, show sites, vendors, repair facilities, and international hubs; confirm deadlines, equipment readiness, delivery contacts, and return arrangements.
• Request and compare freight quotes, book shipments with approved providers within established authorization limits, obtain approval before booking international freight, and independently select routine parcel services.
• Monitor shipments through pickup, transit, customs clearance, and delivery; provide clear updates, resolve routine issues, and promptly escalate risks to show schedules.
• Prepare commercial and pro forma invoices, packing lists, shipping labels, ATA Carnet general lists and applications, and lithium battery dangerous goods documentation using approved templates, guidance, and carrier requirements.
• Maintain accurate equipment quantities, serial numbers, dimensions, weights, and shipment records in coordination with warehouse teams and the inventory platform; organize audit-ready files and track carnet and temporary import re-export deadlines.
• Source stock equipment and supplies, place approved purchases within spending limits, and track orders, receipts, returns, and replacements; review freight invoices against quotes and coordinate resolution of discrepancies.
• Use spreadsheets, shared files, carrier portals, Gmail, Slack, and production and inventory platforms to coordinate work and improve shipping templates and procedures.
• Occasionally pack, ship, receive, or drop off Boulder office parcels and assist with warehouse loading or receiving during busy periods or staffing gaps, representing less than 10% of the role.

Skills

Logistics coordination

Documentation

Communication

Issue resolution

Tools

Spreadsheets

Shipping portals

AI tools

Online ordering systems

Job description

At Nova Sky Stories , we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment, we’ve been redefining live shows for over a decade—merging cutting-edge drone technology with imaginative artistry.

With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination.

Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events.
Follow us: @NovaSkyStories

About the job

About this role:

We’re looking for a highly organized Global Logistics Coordinator to ensure our drones, technical equipment, and show supplies arrive where they need to be, when they need to be there.

You’ll coordinate domestic and international shipments, prepare shipping and customs documentation, and support routine purchasing for our show teams and international hubs. Working closely with production and warehouse managers, transportation brokers, freight forwarders, and customs brokers, you’ll track equipment movements from pickup through delivery and return. Accurate paperwork, dependable follow-through, and clear communication are central to success in this role.

As a Global Logistic Coordinator, you’ll be responsible for:

• Coordinate domestic and international freight and parcel shipments between warehouses, show sites, vendors, repair facilities, and international hubs; confirm deadlines, equipment readiness, delivery contacts, and return arrangements.
• Request and compare freight quotes, book shipments with approved providers within established authorization limits, obtain approval before booking international freight, and independently select routine parcel services.
• Monitor shipments through pickup, transit, customs clearance, and delivery; provide clear updates, resolve routine issues, and promptly escalate risks to show schedules.
• Prepare commercial and pro forma invoices, packing lists, shipping labels, ATA Carnet general lists and applications, and lithium battery dangerous goods documentation using approved templates, guidance, and carrier requirements.
• Maintain accurate equipment quantities, serial numbers, dimensions, weights, and shipment records in coordination with warehouse teams and the inventory platform; organize audit-ready files and track carnet and temporary import re-export deadlines.
• Source stock equipment and supplies, place approved purchases within spending limits, and track orders, receipts, returns, and replacements; review freight invoices against quotes and coordinate resolution of discrepancies.
• Use spreadsheets, shared files, carrier portals, Gmail, Slack, and production and inventory platforms to coordinate work and improve shipping templates and procedures.
• Occasionally pack, ship, receive, or drop off Boulder office parcels and assist with warehouse loading or receiving during busy periods or staffing gaps, representing less than 10% of the role.

You’ll need to have:

• Background in domestic and international logistics, including shipment coordination and preparation of shipping and customs documentation.
• Strong administrative skills, with excellent organization, attention to detail, and the ability to manage multiple shipments and deadlines.
• Ability to maintain accurate packing lists, equipment movement records, and supporting documentation.
• Clear written and verbal communication skills, with dependable follow-through across internal teams and external providers.
• Sound judgment to resolve routine issues independently, work within approval limits, and escalates risks promptly.
• Proficiency with spreadsheets, shared document folders, online ordering systems, shipping portals, and AI tools, with the ability to learn new production and inventory software.
• Availability to work primarily from the Boulder office during Mountain Time business hours, with occasional early morning or evening calls to coordinate across global regions.

It’s a plus if you have:

• Familiarity with live event logistics, drone equipment, or movement of technical production equipment.
• Working knowledge of ATA Carnets and temporary import and re-export processes.
• Hands-on knowledge of lithium battery dangerous goods shipping documentation and carrier requirements.
• An interest in drones, technology, and live entertainment.
• A positive, practical approach, a willingness to help teammates, and adaptability as operational priorities change.

Salary Range: $27.00 - $34.00 USD
At Nova Sky Stories, we’re building something that has never existed before—and we want our team members to share in that journey. In addition to competitive compensation, we offer:

• Medical, dental, and vision coverage
• 401(k) with company matching
• Flexible PTO and paid sick leave
• Paid parental leave
• Company-paid holidays
• Equity opportunities for eligible employees

Health Insurance

401(k) Matching

Paid Time Off (PTO)

Paid Holidays

Flexible Work Arrangements

Vision Insurance