Global Document Services Specialist

Latham & Watkins LLP; Los Angeles (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Healthcare benefits

401k plan

Paid time off

Well-being programs

Professional development

Employee discounts

Job summary

Latham & Watkins LLP is seeking a GLODOCS Specialist I for the Global Document Services team. The role supports attorneys by creating, editing, and refining legal documents and other deliverables, with careful intake, instruction clarification, deadline negotiation, and status communication. Located in Austin, New York, or the Downtown Los Angeles Global Services Office, the role may offer hybrid and in-office work.

Regular hours run 11:30 a.m. to 8:00 p.m.

Qualifications

• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and Acrobat Pro.
• Experience with document management tools like Interwoven; OmniPage and Visio are a plus.
• Bachelor’s degree preferred; relevant professional experience in document services.
• Two years’ experience in a professional services organization is desirable.

Responsibilities

• Create, edit, and manipulate legal documents and related work products.
• Manage intake of work, clarify instructions, and negotiate deadlines with stakeholders.
• Communicate job status with clients, coordinators, and supervisors.
• Format and refine documents (TOC/TOA/cross-references) using Word/Excel/PowerPoint.
• Protect highly sensitive information and maintain confidentiality.

Skills

MS Office Suite

Acrobat Pro

Interwoven

OmniPage

Visio

Word

Excel

PowerPoint

Education

Bachelor’s degree (preferable)

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

GLODOCS Specialist I is an integral part of Latham’s Global Document Services (GLODOCS) team and will be responsible for performing a variety of core document support duties such as creating, editing, and otherwise manipulating legal documents and other work product for attorneys and staff, while being responsible for intake of work, clarifying instructions, negotiating deadlines, and communicating status of jobs with customers, GLODOCS Coordinators and/or Supervisors. This role will be located in either our Austin, New York, or ourGlobal Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

The regular working hours for this position are 11:30 a.m. to 8:00 p.m. PT.

Responsibilities & Qualifications

Other key responsibilities include:

• Completing various basic-level projects in Word, including creating new documents, formatting, generating Table of Contents and Table of Authorities, and adding cross-references
• Completing various basic-level projects in Excel, including creating new workbooks/sheets, formatting cells/tables/rows/columns, and using simple formulas
• Completing various basic-level projects in PowerPoint, including revising slides, inputting/revising text, inserting graphics, and formatting/reapplying slide design and layout
• Utilizing Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs, apply Bates numbering, and crop pages as needed
• Proofreading documents when necessary
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains
  

We’d love to hear from you if you:

• Possess basic knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, Interwoven, OmniPage, Visio, and other software
• Display the ability to learn new software and procedures
• Demonstrate well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm

And have:

• A high school diploma or an equivalent; a bachelor’s degree, preferably
• Microsoft certifications in Word Core, Excel Core and PowerPoint, preferably
• A minimum of two (2) years of related experience working as a document specialist at a professional services organization

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pay Range

USD $70,000.00 - USD $85,000.00 /Yr.