Global Document Services Specialist

Latham & Watkins; Los Angeles (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Healthcare

401k

11 paid holidays

PTO 23 days first year

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins seeks a GLODOCS Specialist I to support document creation, editing and production for attorneys and staff. The role can be based in Austin, New York, or our Downtown Los Angeles Global Services Office, with hybrid in-office options and a regular schedule 11:30 a.m. to 8:00 p.m. PT.

You will handle Word/Excel/PowerPoint tasks, Acrobat workflows, proofreading, and safeguarding highly confidential information while coordinating with GLODOCS teams and clients.

Qualifications

• High school diploma or equivalent; a bachelor’s degree preferred
• Microsoft Word, Excel, and PowerPoint certifications preferred
• Minimum of two years of related experience as a document specialist in a professional services organization
• Knowledge of MS Office Suite, Acrobat, Interwoven, OmniPage, Visio, and similar tools

Responsibilities

• Completing basic Word projects: create documents, formatting, TOC and TOA generation, cross-references
• Completing basic Excel projects: create workbooks/sheets, formatting, simple formulas
• Completing PowerPoint projects: revise slides, edit text, insert graphics, apply layouts
• Using Acrobat Professional to compress PDFs, create searchable/non-searchable PDFs, Bates numbering, crop pages
• Proofreading documents when necessary
• Protecting and maintaining confidential information

Skills

MS Office Suite

Interpersonal skills

Ability to learn new software

Education

High school diploma or equivalent

Bachelor’s degree preferred

Microsoft Word/Excel/PowerPoint certifications preferred

Tools

Acrobat Pro

Interwoven

OmniPage

Visio

Microsoft Office

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About The Role

GLODOCS Specialist I is an integral part of Latham’s Global Document Services (GLODOCS) team and will be responsible for performing a variety of core document support duties such as creating, editing, and otherwise manipulating legal documents and other work product for attorneys and staff, while being responsible for intake of work, clarifying instructions, negotiating deadlines, and communicating status of jobs with customers, GLODOCS Coordinators and/or Supervisors. This role will be located in either our Austin, New York, or ourGlobal Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. The regular working hours for this position are 11:30 a.m. to 8:00 p.m. PT.

Responsibilities & Qualifications

• Completing various basic-level projects in Word, including creating new documents, formatting, generating Table of Contents and Table of Authorities, and adding cross-references
• Completing various basic-level projects in Excel, including creating new workbooks/sheets, formatting cells/tables/rows/columns, and using simple formulas
• Completing various basic-level projects in PowerPoint, including revising slides, inputting/revising text, inserting graphics, and formatting/reapplying slide design and layout
• Utilizing Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs, apply Bates numbering, and crop pages as needed
• Proofreading documents when necessary
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess basic knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, Interwoven, OmniPage, Visio, and other software
• Display the ability to learn new software and procedures
• Demonstrate well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm

And have:

• A high school diploma or an equivalent; a bachelor’s degree, preferably
• Microsoft certifications in Word Core, Excel Core and PowerPoint, preferably
• A minimum of two (2) years of related experience working as a document specialist at a professional services organization

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) .

Pay Range

USD $70,000.00 - USD $85,000.00 /Yr.