Global Conflicts & New Business Intake Analyst

Herbert Smith Freehills Kramer LLP; New York (NY); On-site; USD 145,000 - 165,000; Full time

Job summary

Herbert Smith Freehills Kramer LLP in New York seeks a senior conflicts and new business intake professional to manage clearance for lateral hires and onboarding, while partnering with recruiting, BD, and practice leadership to ensure smooth transitions.

You will review conflict submissions, assess client portfolios, and liaise with practice leads to align with the firm’s growth priorities. Strong analytical, research, and communication skills are essential for success.

Qualifications

• Prior experience in conflicts of interests and/or professional development or human resources in a law firm context is preferred but not essential as full training on the firm systems and policies will be provided.
• Demonstrated commercial awareness and understanding of risk in a law firm environment.
• Must demonstrate a high degree of trustworthiness commensurate with handling confidential and sensitive material
• Ability to multi-task and effectively prioritize multiple deadlines.
• Effective verbal, written and face-to-face communication skills with a variety of staff, including senior partners and legal assistants.
• Excellent research and analytical skills with a focus on accuracy and attention to detail.

Responsibilities

• Time will be split between general conflicts clearance and supporting lateral conflicts clearance, onboarding, client transfers, and matter openings for lateral partners and other new hires.
• Work closely with recruiting, business development, practice leadership, and administrative teams to help facilitate smooth intake and transition processes.
• Review incoming conflict check submission forms, review conflicts and identify potential issues, conduct external research as needed.
• Communicate effectively with lateral candidates about potential conflicts; liase with practice group and sector leads to assess the lateral candidate's client portfolio within the context of the Firm's strategic growth priorities
• Provide assistance, support, and analysis to the firm on a range of compliance topics centered on conflicts of interest, new business intake, and client due diligence processes.
• Assess potential new clients and matters for the firm in accordance with applicable professional conduct rules, and relevant domestic and overseas regulatory requirements. Collaborate with or elevate issues to the Financial Crime team where appropriate. Familiarity with Intapp Open software is a plus.
• Consult with and advise Conflicts Analysts and foreign-qualified lawyers on legal and ethical questions under US law as needed, serving as an escalation point for more complex clearances.
• Review and provide guidance on conflicts provisions in engagement terms, outside counsel guidelines, and requests for proposal; draft conflict of interest waivers as appropriate.
• Contribute to establishing, updating, and implement risk management policies, controls, and procedures in coordination with the NBE&R team, the IHC team, and other firm stakeholders.
• Conduct research and provide support to partners, fee-earners, and business services teams on applicable rules of professional conduct, applicable legislation, regulations, and firm policies relating to, ethics, regulatory compliance, and new business acceptance matters.
• Assist with monitoring changes to the legal and regulatory landscape in which the firm operates, particularly changes affecting new and existing clients; provide support to the team and other firm stakeholders in adapting policies and procedures as appropriate.

Skills

Conflicts of interest

Risk management

Communication

Attention to detail

Analytical thinking

Intapp Open (plus)

Tools

Intapp Open

Job description

Herbert Smith Freehills Kramer LLP in New York seeks a senior conflicts and new business intake professional to manage clearance for lateral hires and onboarding, while partnering with recruiting, BD, and practice leadership to ensure smooth transitions.

You will review conflict submissions, assess client portfolios, and liaise with practice leads to align with the firm’s growth priorities. Strong analytical, research, and communication skills are essential for success.