Global Conference & Events Planner

Syneos Health/ inVentiv Health Commercial LLC; Morrisville (NC); On-site; USD 56,000 - 96,000; Full time

Benefits offered by this job

Health benefits

401k matching

Paid time off

Job summary

Syneos Health seeks a Conferences, Meetings & Events Planner to support planning and execution of conferences, meetings, and events across the Go-To-Market team. This full-time role emphasizes organization, communication, and ability to manage multiple events and priorities.

The successful candidate will partner with GCC&M Centers of Excellence, vendors and stakeholders to deliver high-quality events, while maintaining budgets and schedules and coordinating registration and post-event summaries.

Qualifications

• The candidate should exercise sound judgment, manage assigned tasks and timelines, and communicate progress proactively in a collaborative environment.

Responsibilities

• Support planning and execution for conferences, meetings and events, including stakeholder coordination, planning materials, calls, sponsorship support, hotel blocks, collateral and promotional items.
• Coordinate with external vendors, including exhibit, promotional and printing partners, to help deliver event needs within established guidelines and budgets.
• Assist with event promotion coordination with Content Strategy, Digital Analytics and External Communications, including emails, landing pages and social media.
• Support customer-facing teams with attendee lists, CRM campaigns and meeting scheduler training.
• Assist with vendor, hotel, conference association, speaker and service provider coordination, including gathering information and supporting contract-related administration.
• Support development of programs, agendas, budgets and services based on host requirements and established budget parameters.
• Build and update Cvent registration sites and assist with registration, attendee communications and related updates.
• Maintain event records and financial details, including invoice tracking, payment support and budget documentation.
• Coordinate with GCC&M Centers of Excellence to support conference and event goals, timelines and deliverables.
• Coordinate audio-visual, transportation, displays and other event requirements.
• Support evaluation of service providers by gathering information and comparing options against event requirements.
• Prepare and distribute event reports, updates and materials to participants, vendors and other stakeholders as needed.
• Assist with post-event summaries, budget recaps and participant feedback to help improve future events.
• Coordinate internal team meetings and events, both in person and virtual, as needed.
• Support financial administration, including POs, invoices, budget tracking, monthly accruals and reconciliation.
• Travel up to 25% to support annual sales meetings, conferences and events onsite.

Skills

Event planning

Organization

Time management

Communication

Problem solving

Teamwork

Attention to detail

Multitasking

Vendor coordination

Education

Bachelor's degree in hospitality, business, communications or related field

Tools

Microsoft Excel

PowerPoint

Word

Cvent

Trello

Job description

Syneos Health seeks a Conferences, Meetings & Events Planner to support planning and execution of conferences, meetings, and events across the Go-To-Market team. This full-time role emphasizes organization, communication, and ability to manage multiple events and priorities.

The successful candidate will partner with GCC&M Centers of Excellence, vendors and stakeholders to deliver high-quality events, while maintaining budgets and schedules and coordinating registration and post-event summaries.