Conference & Event Planner

Syneos Health; North Carolina; On-site; USD 45,000 - 70,000; Full time

Job summary

Syneos Health is seeking a Conferences, Meetings & Events Planner to support planning and execution of conferences, meetings and events. The role reports to the Executive Director, GCC&M and supports the GTM team across the region with logistics and administrative tasks.

The ideal candidate will be detail-oriented, highly organized and able to coordinate with GCC&M Centers of Excellence, vendors and stakeholders. Travel up to 25% is required for annual sales meetings and events.

Qualifications

• Bachelor's degree in hospitality, business, communications or related field.
• 2-3 years of conference, meeting or event planning experience.
• Healthcare, CRO or biopharmaceutical services experience preferred.
• Strong organizational and time management skills.
• Proficiency in MS Excel, PowerPoint and Word.
• Experience with Cvent or similar event management tools.

Responsibilities

• Support planning and execution for conferences, meetings and events, including stakeholder coordination, planning materials, calls, sponsorship support, hotel blocks, collateral and promotional items.
• Coordinate with external vendors to help deliver event needs within budgets and guidelines.
• Assist with event promotion coordination with Content Strategy, Digital Analytics and External Communications, including emails, landing pages and social media.
• Support customer-facing teams with attendee lists, CRM campaigns and meeting scheduler training.
• Assist with vendor, hotel, conference association and service provider coordination, including gathering information and supporting contract-related administration.
• Support development of programs, agendas, budgets and services based on host requirements and budgets.

Skills

Organizational skills

Communication skills

Time management

Detail oriented

Vendor coordination

Collaboration

Education

Bachelor's degree in hospitality, business, communications or related field

Tools

Cvent

MS Office

Job description

Conference & Event Planner

Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering-for each other, for our customers, and ultimately for the people who rely on the services we support.

Discover what your 25,000 future colleagues already know:

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture - where you can authentically be yourself. Central to this is our purpose - Driven to Deliver - which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone's life.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.

Job Responsibilities

JOB SUMMARY

The Global Corporate Communications & Marketing (GCC&M) team is seeking a Conferences, Meetings & Events Planner to support the planning and execution of conferences, meetings and events. Reporting to the Executive Director, Conferences, Meetings & Events, this role will assist with event logistics, coordination and administrative support for the Go-To-Market (GTM) team across the region.

This full-time role requires strong organization, communication and follow-through skills, with the ability to support multiple events, timelines and shifting priorities. The ideal candidate is detail-oriented, collaborative and able to coordinate work accurately while partnering with GCC&M Centers of Excellence, vendors and business stakeholders.

JOB RESPONSIBILITIES

• Support planning and execution for conferences, meetings and events, including stakeholder coordination, planning materials, calls, sponsorship support, hotel blocks, collateral and promotional items.
• Coordinate with external vendors, including exhibit, promotional and printing partners, to help deliver event needs within established guidelines and budgets.
• Assist with event promotion coordination with Content Strategy, Digital Analytics and External Communications, including emails, landing pages and social media.
• Support customer-facing teams with attendee lists, CRM campaigns and meeting scheduler training.
• Assist with vendor, hotel, conference association, speaker and service provider coordination, including gathering information and supporting contract-related administration.
• Support development of programs, agendas, budgets and services based on host requirements and established budget parameters.
• Build and update Cvent registration sites and assist with registration, attendee communications and related updates.
• Maintain event records and financial details, including invoice tracking, payment support and budget documentation.
• Coordinate with GCC&M Centers of Excellence to support conference and event goals, timelines and deliverables.
• Coordinate audio-visual, transportation, displays and other event requirements.
• Support evaluation of service providers by gathering information and comparing options against event requirements.
• Prepare and distribute event reports, updates and materials to participants, vendors and other stakeholders as needed.
• Assist with post-event summaries, budget recaps and participant feedback to help improve future events.
• Coordinate internal team meetings and events, both in person and virtual, as needed.
• Support financial administration, including POs, invoices, budget tracking, monthly accruals and reconciliation.
• Travel up to 25% to support annual sales meetings, conferences and events onsite.

QUALIFICATION REQUIREMENTS

The candidate should exercise sound judgment, manage assigned tasks and timelines, and communicate progress proactively in a collaborative environment.

• Bachelor's degree in hospitality, business, communications or related field.
• 2-3 years of conference, meeting or event planning experience.
• Healthcare, CRO or biopharmaceutical services experience preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Excel, PowerPoint and Word.
• Experience with Cvent or similar event management tools required.
• Experienc