Hybrid Conference Operations Manager

Azurity Pharmaceuticals - US; Raleigh (NC); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Health coverage

401K match

Vacation days

Tuition reimbursement

Recognition program

Job summary

Azurity Pharmaceuticals seeks a Manager, Conventions and Events to plan, coordinate, and execute its national and regional conference presence. You will manage day-to-day conference operations, vendor coordination, internal tracking, and budget documentation across a high-volume calendar.

This role sits within Corporate Communications and works closely with brand marketing, sales leadership, Medical Affairs, Compliance, agency partners, interns, and conference vendors to keep complex workstreams

Qualifications

• 2+ years of experience in event planning, conference operations, project coordination, marketing operations.
• Ability to manage multiple events, deadlines, vendors, and details at the same time.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, SharePoint, Excel.
• Experience coordinating vendors, contracts, invoices, budgets, or cross-functional project details.
• Excellent organization, follow-through, and attention to detail.

Responsibilities

• Manage booth reservations, exhibitor registrations, floor plan reviews, conference portal requirements, and related deadlines.
• Coordinate with vendors on booth setup, storage, shipping, print materials, branded assets, estimates, and statements of work.
• Support hotel blocks, attendee logistics, travel details, and onsite planning needs.
• Serve as a day-to-day contact for conference vendors, exhibitor services teams, and meeting planners.
• Coordinate ancillary events such as meeting rooms, product theaters, private events, and related logistics.
• Maintain the Conference Tracker as the primary source of truth for deadlines, logistics, approvals, and status updates.
• Create and maintain detailed conference briefs for priority events.
• Support the distribution and tracking of conference-related work across internal team members and interns.
• Keep SharePoint folders, Outlook conference folders, contracts, invoices, portal documents, creative files, and shipping details organized by event.
• Submit and track conference contracts through Ironclad or the appropriate legal review process.

Skills

Event planning

Project coordination

Vendor management

Microsoft 365

Communication

Attention to detail

Tools

Outlook

Teams

SharePoint

Excel

Job description

Azurity Pharmaceuticals seeks a Manager, Conventions and Events to plan, coordinate, and execute its national and regional conference presence. You will manage day-to-day conference operations, vendor coordination, internal tracking, and budget documentation across a high-volume calendar.

This role sits within Corporate Communications and works closely with brand marketing, sales leadership, Medical Affairs, Compliance, agency partners, interns, and conference vendors to keep complex workstreams