Global CEO Executive Assistant

Collibra; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Collibra is seeking an experienced Executive Assistant to support the CEO, managing complex calendars, global travel, and executive meetings from the Brussels/New York ecosystem. The role emphasizes proactive preparation, discretion, and strong collaboration with the Office of the CEO.

You will work in a hybrid setup, four days in the Brussels office, with occasional US East overlap and EMEA hours, assisting senior leaders across time zones.

Qualifications

• 8–10 years of experience supporting senior executives, including a CEO or other C-suite executive.
• Experience managing executive team meeting processes and cross-functional programs.
• Extensive experience managing complex calendars and international travel across multiple time zones.
• Hands-on experience building repeatable AI workflows and automating recurring work using agents or similar tools.
• Excellent judgment and ability to handle confidential information, including Board-level materials.
• Strong written and verbal communication skills with cross-stakeholder synthesis.
• Experience with Navan, Zip, DocuSign, Slack and Zoom for logistics and approvals.
• Bachelor's degree or equivalent; SaaS or enterprise software experience preferred.

Responsibilities

• Providing comprehensive administrative support to the CEO with high discretion and prep for meetings.
• Monitoring communications and coordinating requests to balance priorities.
• Coordinating domestic and international travel with detailed itineraries and procurement workflows.
• Supporting leadership meetings, offsites, and executive events in partnership with other teams.
• Building relationships and gathering context to support client visit briefs.
• Welcoming visitors and coordinating meetings in the Brussels office; supporting other senior leaders as needed.

Skills

Executive support

Calendar management

Travel coordination

AI workflows

Communication

Discretion

Education

Bachelor's degree or equivalent

Tools

Navan

Zip

DocuSign

Slack

Zoom

Google Workspace

Microsoft Office

Job description

Collibra is seeking an experienced Executive Assistant to support the CEO, managing complex calendars, global travel, and executive meetings from the Brussels/New York ecosystem. The role emphasizes proactive preparation, discretion, and strong collaboration with the Office of the CEO.

You will work in a hybrid setup, four days in the Brussels office, with occasional US East overlap and EMEA hours, assisting senior leaders across time zones.