Remote Executive Assistant to the CEO

Coinscapture; New York (NY); Hybride; USD 110 000 - 150 000; Plein temps

Résumé du poste

Collibra is seeking an experienced Executive Assistant to support the CEO in New York City. You will own the CEO’s calendar, travel, and day-to-day coordination, while working closely with the Workplace team in Brussels and Collibra colleagues globally.

The role also includes supporting the Chief People Officer and Chief Technology Officer when needed. You will manage complex scheduling, multi-time zone planning, and logistics for leadership meetings, with a focus on proactive problem solving

Qualifications

• 8+ years supporting senior executives, including a CEO.
• Experience managing cross-functional meeting processes and follow-up.
• Extensive calendar management and international travel across time zones.
• SaaS/enterprise software experience preferred.
• Ability to build AI workflows and automate recurring work.

Responsabilités

• Manage the CEO’s calendar across multiple time zones and resolve conflicts.
• Coordinate ExCom meeting cadence, agendas, materials, and follow-ups.
• Plan executive strategic planning sessions with timelines and working materials.
• Support the Executive Sponsor Program and track commitments.
• Maintain records of executive meetings and customer engagements.
• Prepare stakeholder briefings and gather partner input for meetings.
• Build AI-powered workflows to support preparation and follow-up.
• Arrange domestic and international travel and detailed itineraries.
• Manage expenses and procurement workflows through Navan and Zip.
• Coordinate leadership meeting logistics and engagement events.
• Welcome visitors and coordinate in-office executive meetings.

Connaissances

Calendar management

Travel planning

Executive support

AI workflows

Time-zone coordination

Formation

Bachelor's degree

Outils

Navan

Zip

DocuSign

Google Workspace

Microsoft Office

Slack

Zoom

Description du poste

Collibra is seeking an experienced Executive Assistant to support the CEO in New York City. You will own the CEO’s calendar, travel, and day-to-day coordination, while working closely with the Workplace team in Brussels and Collibra colleagues globally.

The role also includes supporting the Chief People Officer and Chief Technology Officer when needed. You will manage complex scheduling, multi-time zone planning, and logistics for leadership meetings, with a focus on proactive problem solving