Global Executive Assistant to the CEO | AI-Driven Support

Collibra Inc.; New York (NY); In loco; USD 110.000 - 180.000; Tempo pieno

Descrizione del lavoro

Collibra, based in New York, seeks an experienced Executive Assistant to support the CEO, manage calendar across time zones, international travel, and executive meetings.

You will coordinate ExCom cadence, prep materials, track actions, and build AI-powered workflows with safeguards. This role requires discretion, stellar organization, and collaboration with Workplace team in Brussels.

Competenze

• 8+ years of experience supporting senior executives, including a CEO.
• Experience managing executive meeting processes and cross-functional programs.
• Extensive experience managing complex calendars and international travel across multiple time zones.
• Hands-on experience building repeatable AI workflows beyond one-off prompting.
• Excellent judgment and ability to handle highly confidential information.
• Strong written and verbal communication for executive briefing materials.
• Advanced proficiency with Google Workspace and Microsoft Office.
• Experience using Navan, Zip, DocuSign, Slack and Zoom.
• Bachelor's degree or equivalent professional experience.
• Experience in SaaS or enterprise software is a plus.
• Fluency in Dutch or French is preferred.

Mansioni

• Manage the CEO's calendar across multiple time zones and resolve conflicts.
• Coordinate ExCom meetings, agendas, materials, decisions, and follow-ups.
• Prepare and facilitate executive planning sessions and steering documents.
• Handle Executive Sponsor Program coordination and follow-ups with account teams.
• Maintain central records of CEO meetings and executive engagements for context.

Conoscenze

Calendar management

Travel coordination

Executive support

AI workflows

Confidentiality

Communication

Office suite

Vendor management

Formazione

Bachelor's degree

Strumenti

Navan

Zip

DocuSign

Google Workspace

Microsoft Office

Slack

Zoom

Descrizione del lavoro

Collibra, based in New York, seeks an experienced Executive Assistant to support the CEO, manage calendar across time zones, international travel, and executive meetings.

You will coordinate ExCom cadence, prep materials, track actions, and build AI-powered workflows with safeguards. This role requires discretion, stellar organization, and collaboration with Workplace team in Brussels.