Global Executive Assistant to the CEO

Collibra; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

Collibra seeks an experienced Executive Assistant to support our CEO in New York, owning calendar, travel, and day-to-day coordination across a global business. You will work with our Workplace team in Brussels and Colibrians worldwide, managing scheduling and expenses for the CEO, CPO, and CTO.

You will drive executive meeting processes, prep planning sessions, and build AI-powered workflows with safeguards for confidential information. Flexibility to operate across time zones is essential.

Qualifications

• 8+ years of experience supporting senior executives, including a CEO or other C-suite executive.
• Experience managing executive team meeting processes and cross-functional programs, including preparing working materials, documenting decisions, and following up with senior leaders on commitments.
• Extensive experience managing complex calendars and international travel across multiple time zones. Experience supporting a Europe-based or globally distributed executive is a strong plus.
• Hands-on experience building repeatable AI workflows beyond one-off prompting. Structure reusable context, set up AI projects, and automate recurring work using agents or similar tools.
• Excellent judgment and ability to handle highly confidential information, including Board-level materials.
• Strong written and verbal communication skills for synthesis and briefing materials.
• A bachelor's degree or equivalent professional experience is required.
• Experience working in a SaaS or enterprise software environment is preferred.
• Fluency in Dutch or French is preferred.
• This position is not eligible for visa sponsorship.

Responsibilities

• Manage the CEO’s calendar across multiple time zones and align with business priorities.
• Coordinate Exec Committee meetings, agendas, materials, decisions, and follow-up.
• Support executive planning sessions with timelines, pre-work, facilitator guides, and materials.
• Track Executive Sponsor Program activities and follow-ups with account teams.
• Maintain central records of CEO meetings, briefings, and decisions for reference and continuity.
• Prepare stakeholder meeting briefings and synthesize input from partners.
• Build reusable AI-powered workflows with safeguards for confidential information.
• Arrange domestic and international travel, flights, hotels, ground transport, and visas.
• Handle expenses and procurement workflows using Navan, Zip, and DocuSign.
• Coordinate leadership meetings, offsites, and executive events with internal teams.
• Support scheduling, travel, and expenses for CPO and CTO.
• Foster trusted relationships across the business and facilitate signatures and approvals.
• Welcome visitors and coordinate NYC office meetings; handle occasional personal requests.

Skills

Executive support

Calendar management

Travel coordination

AI workflows

Google Workspace

Microsoft Office

Navan/Zip/DocuSign

Cross-functional collaboration

Communication

Education

Bachelor's degree or equivalent

Tools

Navan

Zip

DocuSign

Slack

Zoom

Job description

Collibra seeks an experienced Executive Assistant to support our CEO in New York, owning calendar, travel, and day-to-day coordination across a global business. You will work with our Workplace team in Brussels and Colibrians worldwide, managing scheduling and expenses for the CEO, CPO, and CTO.

You will drive executive meeting processes, prep planning sessions, and build AI-powered workflows with safeguards for confidential information. Flexibility to operate across time zones is essential.