Global Business Visa Lead - Client Advisory

Vialto; Campbell (CA); Remote; USD 50,000 - 80,000; Full time

Job summary

Vialto seeks an experienced Senior Associate for our U.S. Consular Services practice to manage business visa portfolios from end to end. You will guide clients, coordinate with embassies, and work with global colleagues to deliver consultative, results-oriented visa processing.

This role emphasizes advisory responsibilities and leadership within a collaborative environment. The position offers remote work with preference for West Coast candidates, competitive compensation, and opportunities to

Qualifications

• 3–6 years of directly relevant business visa experience.
• Hands-on experience preparing and managing business visa applications.
• Strong case management experience from initiation through completion.
• Experience coordinating visa appointments and consular processing requirements.
• Experience liaising with embassies and consulates for business visa matters.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong client service orientation and global teamwork capability.

Responsibilities

• Manage an active portfolio of business visa and consular matters from initiation through completion.
• Assess business visa requirements and provide guidance based on traveler circumstances.
• Prepare, coordinate, review, and monitor visa applications and documentation.
• Serve as a point of contact for clients with timely updates, issue resolution.
• Coordinate visa appointment scheduling and consular processing activities.
• Liaise directly with embassies and consulates to support business visa and consular matters.
• Partner with Vialto colleagues globally to support cross-border business visa and consular services.
• Monitor government and consular updates and communicate relevant changes internally and externally.
• Maintain accurate case records and adhere to Vialto quality standards and procedures.
• Provide technical guidance, coaching, and quality review support to junior team members.
• Support larger client projects and contribute to process improvements and operational excellence initiatives.
• Contribute to client advisory discussions and help strengthen long-term client relationships.

Skills

3–6 years business visa experience

Hands-on visa application work

Case management from initiation to end

Coordinate visa appointments

Liaise with embassies/consulates

Understanding of corporate visa & out‑

Manage multiple priorities

Written and verbal communication

Client service orientation

Independent yet collaborative teamwork

Attention to detail and problem‑solv

Job description

Vialto seeks an experienced Senior Associate for our U.S. Consular Services practice to manage business visa portfolios from end to end. You will guide clients, coordinate with embassies, and work with global colleagues to deliver consultative, results-oriented visa processing.

This role emphasizes advisory responsibilities and leadership within a collaborative environment. The position offers remote work with preference for West Coast candidates, competitive compensation, and opportunities to