Global Brand Executive Assistant | Four Leaders, Hybrid SF

Levi Strauss & Co.; San Francisco (CA); Hybrid; USD 81,000 - 118,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid leave

Product discounts

Job summary

Levi Strauss & Co. is seeking an Executive Assistant to support four Levi's Global Brand leaders in San Francisco.

The role demands an expert multi-tasker who thrives in a high-stakes, fast-paced environment, handling calendars, travel planning, expense reporting, and meeting logistics with order and precision. The candidate will coordinate cross-functional meetings, set up new contractors and employee onboarding, and act as a liaison on administrative issues.

Qualifications

• 3–5 years of experience supporting senior executives, ideally in a corporate retail environment.
• Experience with extensive international and domestic travel arrangements.
• Experience supporting multiple senior leaders simultaneously.
• High degree of integrity when dealing with confidential and sensitive information.
• Adept at working with different personality types and leadership styles.
• Advanced calendaring skills.
• Familiarity with Concur or similar tools is helpful.
• Flexibility in schedule to staff early morning or late afternoon events.

Responsibilities

• Serve as the administrative assistant to four Levi's Global Brand leaders.
• Manage schedules/calendars, and work cross-functionally with other assistants to schedule complex meetings.
• Coordinate travel plans.
• Manage expense reporting.
• Coordinating and set-up team meetings, offsites, and events.
• Act as a liaison to other corporate groups on administrative issues.
• Partner with the finance lead and Levi's Global Brand leadership team on operational items such as managing budgets, tracking expenditures and managing approvals.
• Manage new employee set up, systems access, desk and hardware set up.
• Set up new contractors and manage when contractors cycle out.
• Prepare meeting agendas, schedule conference calls, capture meeting takeaways & action items as needed.
• Support special projects and ad-hoc requests as requested.

Tools

Concur

Job description

Levi Strauss & Co. is seeking an Executive Assistant to support four Levi's Global Brand leaders in San Francisco.

The role demands an expert multi-tasker who thrives in a high-stakes, fast-paced environment, handling calendars, travel planning, expense reporting, and meeting logistics with order and precision. The candidate will coordinate cross-functional meetings, set up new contractors and employee onboarding, and act as a liaison on administrative issues.