Global AP/AR Accounting Administrator (Hybrid)

Coravin; Bedford (MA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary and benefits

Global multi-entity exposure

Job summary

Coravin is seeking a detail-oriented Accounting Administrator to join our global Finance and Accounting team in Bedford, MA. This hybrid role covers end-to-end AP and supporting AR across four entities, with responsibility for expense policy compliance and tax/regulatory notices.

Early-career applicants will gain broad, hands-on exposure in a multi-currency ERP environment using Dynamics 365. Key duties include managing AP workflow, vendor payments, AR cash application, and journal entries,

Qualifications

• 0–2 years accounting experience; internship or coursework in accounting/finance a plus.
• Experience with Microsoft Dynamics 365 Finance & Operations a plus; other ERP considered.
• Familiarity with procurement/purchase order matching processes a plus.
• Strong attention to detail and organizational skills.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Clear written and verbal communication; comfortable with international colleagues and vendors across time zones.
• Proficiency in Excel; comfortable with financial systems and workflow tools.
• Eagerness to learn and grow within a global, multi-entity accounting function.
• Fluency in English required.

Responsibilities

• Process vendor invoices in bill pay software with PO matching and correct GL coding.
• Manage full AP workflow including approvals and exceptions.
• Utilize tools to streamline and automate invoice entry.
• Process vendor payments via ACH, wire, and encrypted file transmission where required.
• Prepare weekly payment batches for four legal entities.
• Maintain vendor master data and respond to inquiries.
• Reconcile vendor statements and resolve discrepancies promptly.
• Manage AR email inbox and respond to customer inquiries timely.
• Perform AR cash application and match payments to invoices across entities.
• Assist AR follow-ups and close outstanding items from AR reviews.
• Review employee credit card receipts and expense reports for policy compliance.
• Execute tax/regulatory notices as they arise and assist with notices/filings.
• Prepare and post recurring/periodic journal entries.
• Support month-end close activities for AP and AR including accruals and aging.
• Assist with intercompany billing and cross-entity AP/AR matters.
• Support internal and external audit requests related to AP/AR.
• Identify and implement process improvements and automation in AP/AR.
• Maintain internal controls and policy compliance.

Skills

Attention to detail

Organizational skills

Time management

Excel proficiency

Communication

Cross-entity coordination

Education

Accounting coursework

D365 F&O exposure (ERP)

Tools

Microsoft Dynamics 365 Finance & Operations

Finance workflow tools

Job description

Coravin is seeking a detail-oriented Accounting Administrator to join our global Finance and Accounting team in Bedford, MA. This hybrid role covers end-to-end AP and supporting AR across four entities, with responsibility for expense policy compliance and tax/regulatory notices.

Early-career applicants will gain broad, hands-on exposure in a multi-currency ERP environment using Dynamics 365. Key duties include managing AP workflow, vendor payments, AR cash application, and journal entries,