Accounting Administrator

Coravin; Bedford (MA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary and benefits

Global multi-entity exposure

Job summary

Coravin is seeking a detail-oriented Accounting Administrator to join our global Finance and Accounting team in Bedford, MA. This hybrid role covers end-to-end AP and supporting AR across four entities, with responsibility for expense policy compliance and tax/regulatory notices.

Early-career applicants will gain broad, hands-on exposure in a multi-currency ERP environment using Dynamics 365. Key duties include managing AP workflow, vendor payments, AR cash application, and journal entries,

Qualifications

• 0–2 years accounting experience; internship or coursework in accounting/finance a plus.
• Experience with Microsoft Dynamics 365 Finance & Operations a plus; other ERP considered.
• Familiarity with procurement/purchase order matching processes a plus.
• Strong attention to detail and organizational skills.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Clear written and verbal communication; comfortable with international colleagues and vendors across time zones.
• Proficiency in Excel; comfortable with financial systems and workflow tools.
• Eagerness to learn and grow within a global, multi-entity accounting function.
• Fluency in English required.

Responsibilities

• Process vendor invoices in bill pay software with PO matching and correct GL coding.
• Manage full AP workflow including approvals and exceptions.
• Utilize tools to streamline and automate invoice entry.
• Process vendor payments via ACH, wire, and encrypted file transmission where required.
• Prepare weekly payment batches for four legal entities.
• Maintain vendor master data and respond to inquiries.
• Reconcile vendor statements and resolve discrepancies promptly.
• Manage AR email inbox and respond to customer inquiries timely.
• Perform AR cash application and match payments to invoices across entities.
• Assist AR follow-ups and close outstanding items from AR reviews.
• Review employee credit card receipts and expense reports for policy compliance.
• Execute tax/regulatory notices as they arise and assist with notices/filings.
• Prepare and post recurring/periodic journal entries.
• Support month-end close activities for AP and AR including accruals and aging.
• Assist with intercompany billing and cross-entity AP/AR matters.
• Support internal and external audit requests related to AP/AR.
• Identify and implement process improvements and automation in AP/AR.
• Maintain internal controls and policy compliance.

Skills

Attention to detail

Organizational skills

Time management

Excel proficiency

Communication

Cross-entity coordination

Education

Accounting coursework

D365 F&O exposure (ERP)

Tools

Microsoft Dynamics 365 Finance & Operations

Finance workflow tools

Job description

Coravin | Full-Time | Hybrid – Bedford, MA

Coravin is a global wine access technology company on a mission to change the way the world enjoys wine. Headquartered in Bedford, Massachusetts, with operations across the US, Netherlands, UK, and Australia, we're a fast-growing, entrepreneurial company that blends innovative product design with a passionate, collaborative team culture.

About the Role

Coravin is seeking a detail-oriented Accounting Administrator to join our global Finance and Accounting team. This is a hybrid role based out of our Bedford, MA headquarters (2-3 days/week in office), responsible for the end-to-end AP process and supporting AR activities across all four Coravin legal entities (US, Netherlands, UK, and Australia).

The role also covers expense policy compliance review and execution of various tax and regulatory compliance notices.

This is a great opportunity for someone early in their accounting career who wants broad, hands-on exposure across AP, AR, and compliance functions in a multi-entity, multi-currency environment, while building deep expertise in a modern ERP system (Microsoft Dynamics 365 Finance & Operations).

Key Responsibilities

• Process vendor invoices in our bill pay software, including matching to purchase orders, coding to the correct GL accounts, cost centers, and Financial Tags
• Manage the full AP workflow lifecycle, including invoice approval routing and resolving workflow exceptions (e.g., approver/security issues)
• Utilize tools to streamline and automate invoice entry
• Process vendor payments via ACH, wire, and other electronic payment methods, including PGP-encrypted payment file transmission where required
• Prepare weekly payment batches for all four legal entities
• Maintain accurate vendor master data and respond to vendor inquiries regarding invoices and payment status
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Manage AR email inbox, responding to and routing customer inquiries in a timely manner
• Perform AR cash application, matching incoming payments to open invoices across entities
• Assist with AR follow-ups and action items, supporting resolution of outstanding items identified in AR reviews
• Review employee credit card receipts and expense reports for compliance with company expense policy
• Execute various tax and regulatory compliance notices as they arise (e.g., notice responses, filings, and follow-up correspondence)
• Prepare and post recurring/periodic journal entries as needed
• Support month-end close activities related to AP and AR, including accruals and aging analysis
• Assist with intercompany billing and cross-entity AP/AR matters across US, NL, UK, and AU entities
• Support internal and external audit requests related to AP and AR
• Identify and help implement process improvements and automation opportunities within the AP/AR function
• Maintain compliance with internal controls and company policies

Qualifications

• 0–2 years of accounting experience; internship or coursework in accounting/finance a plus
• Experience with Microsoft Dynamics 365 Finance & Operations (D365 F&O) a plus; experience with another major ERP considered
• Familiarity with procurement/purchase order matching processes a plus
• Strong attention to detail and organizational skills
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• Clear written and verbal communication skills; comfortable working with international colleagues and vendors across time zones
• Proficiency in Excel; comfort with financial systems and workflow tools
• Eagerness to learn and grow within a global, multi-entity accounting function
• Fluency in English required

What We Offer

• Full-time, hybrid position based at our Bedford, MA headquarters (2-3 days/week in office)
• Opportunity to work within a growing global finance team and gain broad exposure to multi-entity accounting operations
• Collaborative, mission-driven company culture
• Competitive salary and benefits package, aligned with US market standards