Global Affairs Office Manager, US Office (Nonprofit)

IISS; Washington (District of Columbia); On-site; USD 70,000 - 75,000; Full time

Job summary

The International Institute for Strategic Studies (IISS) Americas office in Washington DC seeks an Office Manager to support the Managing Director in meeting operational, management, and compliance requirements for a fast-paced non-profit. You will work with colleagues in London and oversee HR, facilities, IT, events, internships, and CRM duties.

Successful candidates will hold an undergraduate degree, show strong administrative and HR knowledge, and demonstrate excellent written and verbal

Qualifications

• Demonstrable and relevant work experience with a minimum of an undergraduate degree.
• Strong administrative experience and general knowledge of HR and nonprofit rules and regulations.
• Superior communications skills, both written and oral, and sharp attention to detail.
• Ability to collaborate well with a wide range of people both in person and remotely across time-zones.
• Experience with hiring, particularly overseeing selection processes, screening applications, and coordinating interview scheduling.
• Experience leading or managing a small team.
• Sound judgement and discretion.
• Ability to manage multiple complex tasks concurrently.
• Desire to grow administrative and operations competencies a plus.
• Interest in international affairs and experience living or traveling abroad a plus.

Responsibilities

• Human resources management such as new hire paperwork, benefits enrollment, timekeeping, and organizational compliance with government regulations.
• Office and facilities management including ensuring smooth running of IT systems, maintaining office supplies, and managing vendor relationships.
• Financial reporting and vendor payments in close coordination with finance department.
• Managing travel arrangements and other administrative support for visiting staff from other offices.
• Supporting event organization and execution for public and private events.
• Oversight of the management of all internship programming and supervision of 2-3 paid interns per academic term.
• Maintaining US contacts in CRM database.
• Responding to general inquiries directed at US office.
• Ensuring a welcoming environment for office guests.

Skills

Administrative experience

HR knowledge

Nonprofit rules

Written and oral communication

Collaboration across time zones

Hiring oversight

Team leadership

Discretion

Multitasking

Interest in international affairs

Education

Undergraduate degree

Job description

The International Institute for Strategic Studies (IISS) Americas office in Washington DC seeks an Office Manager to support the Managing Director in meeting operational, management, and compliance requirements for a fast-paced non-profit. You will work with colleagues in London and oversee HR, facilities, IT, events, internships, and CRM duties.

Successful candidates will hold an undergraduate degree, show strong administrative and HR knowledge, and demonstrate excellent written and verbal