Gifts Processing & Alumni Records Specialist — Hybrid

Brooklyn Law School; New York (NY); On-site; USD 68,000 - 70,000; Full time

Job summary

Brooklyn Law School is seeking a Gifts Processing and Alumni Records Coordinator to join the Advancement Services team in Downtown Brooklyn, NY. The role focuses on timely gift processing, donor stewardship, and accurate alumni data management within a Salesforce-based CRM, supporting the upcoming campaign.

The ideal candidate will have a Bachelor's degree, at least three years of relevant experience, and strong attention to detail with the ability to collaborate across Advancement and Finance

Qualifications

• Bachelor's degree and at least three years of relevant administrative or operations experience.
• Experience processing charitable gifts, pledges, matching gifts, and related transactions in a nonprofit, higher education, or similar advancement environment.
• Experience using an advancement CRM, such as Salesforce, Raiser's Edge, or a comparable system, for gift processing, donor data entry, and constituent records management.
• Exceptional attention to detail and demonstrated commitment to data accuracy, integrity, and quality.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and recurring processes with accuracy.
• Ability to learn and effectively use new technology, systems, and data-management tools.

Responsibilities

• Process and accurately record all charitable gifts in Salesforce (NPSP), including outright gifts, pledges, recurring gifts, matching gifts, stock and other non-cash gifts, and planned giving commitments, in accordance with established policies and procedures.
• Review gift documentation to ensure that all gifts are properly documented, coded, and recorded in a timely manner.
• Generate and issue timely and accurate tax acknowledgment letters and IRS-compliant receipts, as appropriate.
• Generate and issue appropriate thank-you correspondence for donations made through Donor Advised Funds (DAF's) and other charitable giving vehicles that do not require a tax acknowledgement.
• Exercise critical thinking and independent judgment when resolving data inconsistencies, donor inquiries, or discrepancies between gift documentation and CRM records.
• Work closely with Advancement and Finance colleagues to reconcile gift transactions, resolve discrepancies, and ensure accurate and complete gift records.
• Support gift entry imports and batch uploads using Salesforce data tools or third-party import apps.
• Maintain accurate and current alumni, donor, and constituent records in Salesforce, incorporating updates from various sources.
• Review and resolve data inconsistencies and discrepancies between constituent information, gift documentation, and CRM records.
• Maintain accurate biographical, contact, employment, education, relationship, and other constituent information in accordance with data standards.
• Promote and maintain data quality by identifying opportunities for data cleanup and enrichment projects.
• Develop and maintain internal documentation related to gift entry protocols and workflows.

Skills

Attention to detail

Time management

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

Salesforce

Raiser's Edge

Job description

Brooklyn Law School is seeking a Gifts Processing and Alumni Records Coordinator to join the Advancement Services team in Downtown Brooklyn, NY. The role focuses on timely gift processing, donor stewardship, and accurate alumni data management within a Salesforce-based CRM, supporting the upcoming campaign.

The ideal candidate will have a Bachelor's degree, at least three years of relevant experience, and strong attention to detail with the ability to collaborate across Advancement and Finance