Gifts & Alumni Data Specialist (Hybrid)

ADP, Inc.; New York (NY); Hybrid; USD 68,000 - 70,000; Full time

Benefits offered by this job

Hybrid schedule

Benefits package

Retirement plan

Tuition assistance

Paid time off

Job summary

Brooklyn Law School in Brooklyn, NY is seeking a Gifts Processing and Alumni Records Coordinator to join the Advancement Services team. You will ensure timely gift processing and accurate alumni data in Salesforce, supporting donor stewardship and university engagement.

The role requires a bachelor’s degree and at least three years of related experience, with strong attention to detail, data integrity, and collaboration across departments. A hybrid work schedule is available.

Qualifications

• Bachelor's degree and at least three years of relevant administrative experience.
• Experience processing charitable gifts, pledges, and related transactions.
• Experience using an advancement CRM such as Salesforce or Raiser's Edge.
• Exceptional attention to detail and data accuracy.
• Strong written and verbal communication and collaboration skills.

Responsibilities

• Process and accurately record all charitable gifts in Salesforce (NPSP), including outright gifts, pledges, recurring gifts, matching gifts, stock and other non-cash gifts, and planned giving commitments, in accordance with established policies and procedures.
• Review gift documentation for proper coding and timely recording.
• Generate and issue tax acknowledgments and IRS-compliant receipts as appropriate.
• Prepare donor acknowledgments for DAFs and other giving vehicles that do not require a tax acknowledgment.
• Resolve data inconsistencies and donor inquiries with independence and judgment.
• Collaborate with Advancement and Finance to reconcile gift transactions and records.
• Support gift entry imports and batch uploads using Salesforce data tools or third-party import apps.
• Maintain accurate alumni and donor records in Salesforce, updating from multiple sources.
• Review data for inconsistencies between constituent information and CRM records.
• Keep biographical, employment, and education data current per data standards.
• Promote data quality and participate in enrichment projects.
• Develop internal documentation on gift entry protocols and workflows within Salesforce.
• Create basic Salesforce reports on gifts, donor history, and acknowledgments.
• Assist prospect research with data gathering and record preparation.
• Support data preparation for fundraising and alumni initiatives.
• Provide on-site support for events and donation processing as needed.
• Offer coverage during evenings or weekends for events and breaks to maintain records.
• Maintain confidentiality and collaborate across departments to ensure accurate operations.

Skills

High attention to detail

Strong communication

Data integrity

Problem-solving

Team collaboration

Education

Bachelor's degree

Tools

Salesforce (NPSP)

Raiser’s Edge

Job description

Brooklyn Law School in Brooklyn, NY is seeking a Gifts Processing and Alumni Records Coordinator to join the Advancement Services team. You will ensure timely gift processing and accurate alumni data in Salesforce, supporting donor stewardship and university engagement.

The role requires a bachelor’s degree and at least three years of related experience, with strong attention to detail, data integrity, and collaboration across departments. A hybrid work schedule is available.