Gift Processor

Hillsdale College; Hillsdale (MI); On-site; USD 32,000 - 44,000; Full time

Job summary

Hillsdale College in Michigan is seeking a Gift Processing Assistant to learn and assist with all phases of processing gifts into the Institutional Advancement database, including receipts and gift forms. You will gain exposure to the full cycle of gift processing and CRM data handling in a university setting.

Responsibilities include handling mail, updating donor records, generating receipts, processing various gift types, responding to Help Desk tickets, and occasional after-hours work during

Qualifications

• High school diploma required; 1–2 years in office/data entry preferred.

Responsibilities

• Open mail, sort, and scan.
• Update constituent records and add new records as needed.
• Process gifts (cash, check, credit card, stock, wires, third-party import files) and generate receipts and acknowledgements.
• Complete gift adjustments and pledge reminder reviews.
• Respond to Gift Processing Help Desk tickets.
• Occasionally assist after hours and during peak holiday periods.

Skills

Data entry

Confidentiality

Attention to detail

Education

High school diploma

Job description

Job Summary

Learn and assist with all phases of processing gifts into the Institutional Advancement database; including processing all types of gifts and gift receipts, processing matching gift forms, completing help desk tickets, and updating constituent records in the CRM database.

Essential Job Functions

• Open mail, sort, and scan
• Update constituent records and add new records as needed
• Process gifts (cash, check, credit card, stock, wires, third-party import files) and generate receipts and acknowledgements as needed
• Complete gift adjustments and pledge reminder reviews
• Respond to Gift Processing Help Desk tickets
• Assist in after-hour activities occasionally and be willing to work some holidays during peak seasons

Required Qualifications

This position requires a high school diploma and one to two years of office and data entry experience, or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.

Other Skills

• Strong data entry skills and proficiency with computer systems
• Ability to maintain confidentiality with all information and security of gifts and gift information
• Excellent attention to detail and the ability to work in a fast-paced environment with deadline pressures

Code of Commitment

Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association, and the operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim for the college.

Physical Demands

Ability to read, write, hear, speak, see, and communicate effectively. Ability to operate basic office equipment including, photocopiers, fax machines, adding machines, computer equipment, display monitors, and the like. The position is largely sedentary. Occasional lifting or moving of office supplies, booklets, etc. is necessary.

Posting Number

Posting Number S327P

Open Date

Open Date 10/01/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).