Gift Processing Specialist

Saint Mary's University of Minnesota; Winona (MN); On-site; USD 25,000 - 33,000; Full time

Job summary

Saint Mary’s University of Minnesota seeks a Gift Processing Specialist to manage daily gift deposits and batch processing in Raiser's Edge NXT, producing receipts and acknowledgment letters. You will help generate fundraising metrics and reconciliation reports while upholding the university’s mission.

This role supports the 24- to 48-hour turnaround policy and interfaces with Advancement, Business Office, and donors, requiring keen attention to detail and confidentiality.

Qualifications

• 2-4 years experience with database administration preferred, preferably within a college or university setting.
• Raiser's Edge NXT experience preferred.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality of donor and constituent information.
• Excellent teamwork and problem-solving skills.

Responsibilities

• Collect daily donations and create daily gift batches.
• Process daily gift batches and adhere to 24-48 hour receipting policy.
• Analyze gifts to determine campaigns and assign letters to development officers.
• Prepare reports on gifts, fundraising metrics and reconciliation.
• Train and supervise student staff when appropriate.
• Maintain gift receipting templates and communications.

Skills

Advanced computer skills

Raiser's Edge NXT

Teamwork

Problem-solving

Attention to detail

Confidentiality

Education

Associate's or Bachelor's degree preferred

Tools

Raiser's Edge NXT

Job description

Overview and Responsibilities

Saint Mary's University of Minnesota is seeking candidates who are eager to contribute to its Lasallian Catholic mission of awakening, nurturing, and empowering learners to ethical lives of service and leadership. We invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition’s quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. We are especially interested in and give preference to candidates who demonstrate a vision to create and nurture initiatives that will advance our mission within the scope of their duties and who will foster a culture of dialogue that, with respect for all people, supports the search for meaning and purpose in pursuit of excellence.

Job Summary

The Gift Processing Specialist manages daily gift deposits to the Business Office, including analysis and processing of daily gift batches in Raiser's Edge NXT. This role produces gift receipts, individualized acknowledgement letters, fundraising metrics reports, and reconciliation reports in accordance with Advancement's 24-48-hour turnaround policy.

Salary Range: $18-$24/hr

Main Duties & Responsibilities

• Collect daily donations received by Advancement, Business Office and other university departments; evaluate, sort and total all donations made to the University on a daily basis in order to create daily gift batches.
• Manage gift analysis and entry procedure and process daily gift batches in a timely and accurate fashion to adhere to University Advancement's 24-48-hour turnaround receipting/acknowledgment policy.
• Analyze gifts to determine appropriate campaigns, funds, and appeals for each gift to be processed; select appropriate development officer to write acknowledgement letter based on the above criteria and the source of the gift.
• Support the development team through verifying, preparing and processing corporate matching gifts for submission to the matching agency; monitor receipt of matching gifts, process and enter matching gifts into the database when they are received.
• Produce various reports pertaining to the gift entry process, including benefactor lists, fundraising metrics, and financial reconciliation reports; submit and distribute various report requests to Advancement and/or Business Office staff.
• Produce lists and reports related to gifts by fund, program/project, solicitor and campaign.
• Coordinate reconciliation and balancing of gift accounts with the Business Office.
• Serve as the first point of contact for benefactor questions regarding contributions.
• Process constituent updates as provided via online portal and other means.
• Maintain updated policies and procedures related to gift processing
• Oversee gift receipting and acknowledgment communications, including updating template letters on regular basis

Other Duties & Responsibilities

• Add new constituent records to the database as needed; analyze information and populate all appropriate data fields where information is available.
• Manage and maintain inventory of gift receipting and acknowledgment supplies.
• Organize, coordinate and maintain the integrity of the hardcopy filing system.
• Train, supervise and manage student staff, when appropriate and necessary.
• Perform related duties as assigned.

Qualifications

Experience and Education Requirements

• Associate's or Bachelor's degree preferred
• 2-4 years experience with database administration preferred, preferably within a college or university setting

Essential Knowledge & Skills

• Advanced computer skills necessary; Raiser's Edge NXT experience preferred.
• Excellent teamwork and problem-solving skills.
• Ability to perform effectively in a fast-paced environment.
• Strong attention to detail and accuracy, particularly under time-sensitive deadlines.
• Ability to maintain confidentiality of donor and constituent information.

Physical Demands

• Sedentary work. Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Physical Hazards – Health and Safety Concerns

• General office environments

Saint Mary’s University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University’s mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. Saint Mary’s University of Minnesota is an equal opportunity/affirmative action employer. The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.

Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.

All offers of employment are contingent upon the successful completion of a criminal background check.