Database & Advancement Services Assistant

Husson University; Bangor (ME); On-site; USD 42,000 - 54,000; Full time

Job summary

Husson University is seeking an organized Advancement administrative specialist to support gift processing, acknowledgments, and data maintenance. You will manage electronic and paper filing, assist with events, and handle routine office duties in the Office of Advancement.

Requirements include an Associate’s degree or 5 years’ related experience, and proficiency in Microsoft Office; Raiser's Edge experience is preferred. Evening/weekend availability may be required.

Qualifications

• Associate’s degree or 5 years of data management/gift processing or administrative support experience required.
• Microsoft Office proficiency (Word/Excel/PowerPoint) required.
• Database experience, preferably Blackbaud Raiser's Edge.

Responsibilities

• Process gifts accurately and promptly in accordance with IRS and CASE standards.
• Create and maintain constituent records for alumni, donors, and event registrants.
• Oversee event management in Raisers Edge and Husson Alumni website; import registrations and update attendance.

Skills

Data management

Gift processing

Administrative support

Microsoft Office

Communication

Education

Associate's degree or equivalent

Tools

Raiser's Edge (Blackbaud)

Microsoft Office Suite

Job description

This position will administratively support the Advancement team in its efforts to increase engagement of its alumni and friends which will ultimately assist in elevating philanthropic support for the University. Primary duties will include gift processing and preparing acknowledgment letters, data entry and maintenance, overseeing filing systems, both electronic and paper, assisting with event planning, and handling general administrative tasks of the office. This position requires a highly detail-oriented, well-organized and self-motivated individual who can prioritize tasks in a fast-paced environment.

• Works as part of an integrated team to execute strategies for increasing private support to the University.
• Responsible for the accurate and timely processing of gifts and acknowledgments in accordance with IRS and CASE standards, as well as following department protocol for necessary documentation of gifts and acknowledgments.
• Create and maintain accurate constituent records to include all alumni, past and prospective donors and event registrants.
• Oversee event management in Raiser’s Edge and on the Husson Alumni website including, but not limited to creating event records, importing registrations, updating attendance records, event invoicing and reporting, and keeping the online list of events current. Assists with managing and executing a regular schedule of data imports from campus into Raiser’s Edge (examples: current students, athletics, awards, degree completion).
• Assists as needed in reports and list production.
• Respond to inquiries or questions from alumni and campus partners.
• Handle administrative duties for the Office of Advancement including purchase orders, request for payments, credit card billing and office supply orders, scheduling appointments, and setting up meetings.
• Assume ownership of filing systems (electronic and paper), including developing procedures or policies to ensure accurate and timely filing of material.
• Assist in event preparations including working with internal and external partners, preparing needed materials for events and assisting at events, as needed.
• Manage work-study students including delegating and overseeing administrative projects and work schedules.
• Other duties may be assigned as needed.

Education and/or Experience

• An Associate’s degree, or five years of experience in data management, gift processing, or in an administrative support capacity is required.
• A combination of appropriate certifications,
• Microsoft Office proficiency (Word/Excel/Powerpoint) is required
• Database experience, particularly with Blackbaud Raisers Edge preferred

Knowledge, Skills, and/or Abilities

• The successful candidate will work well independently, showing the ability to take responsibility and ownership for assigned tasks.
• Strong organizational and time management skills, particularly the ability to prioritize work and manage multiple projects simultaneously while meeting deadlines are crucial.
• The candidate must be highly detail-oriented with a critical eye for accuracy and consistency regarding data entry and analysis.
• Have strong interpersonal skills and enjoy working with and talking with the public, but at the same time understand the need for discretion and confidentiality.
• Occasional evening and weekend work is required.

HUSSON UNIVERSITY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

**Exact compensation may vary based on skills, experience, and location.**