Donor Gift Processor & Data Entry Specialist (In-Person)

Johnson C Smith University; Charlotte (NC); On-site; USD 45,000 - 50,000; Full time

Job summary

Johnson C Smith University is seeking a Gift Processor/Data Entry Specialist to handle accurate daily gift entry, donor records, and acknowledgement letters. This in-person role supports leadership and fundraising operations with confidentiality and precision.

Responsibilities include processing contributions via multiple channels, maintaining database integrity, generating reports, and assisting with reconciliations and donor communications.

Qualifications

• Bachelor’s degree or equivalent combination of education and work experience.
• Proficiency with Office 365 programs including Excel, Word, and PowerPoint.
• Ability to learn and effectively use database systems, CRM input/export.
• Gift and data entry skills with strong attention to detail.
• Strong written and verbal communication; maintain confidentiality.

Responsibilities

• Process charitable contributions via checks, cash, cards, ACH, stock, and gifts.
• Verify donor intent, designation, restrictions, and supporting docs.
• Review gift batches for completeness before posting to the database.
• Ensure gifts comply with gift acceptance policies and accounting standards.
• Assist with month-end and fiscal year-end reconciliations.
• Maintain supporting documentation for all gift transactions.
• Generate donor acknowledgment letters per IRS regulations.
• Maintain acknowledgment schedules and donor recognition timelines.
• Assist Institutional Advancement with report generation.
• Input information from departments as needed.
• Assist with other activities as required.

Skills

Office 365

Excel

Word

PowerPoint

Data entry

Attention to detail

Confidentiality

Communication

Education

Bachelor's degree or equivalent

Tools

Raiser’s Edge (RE NXT)

Job description

Johnson C Smith University is seeking a Gift Processor/Data Entry Specialist to handle accurate daily gift entry, donor records, and acknowledgement letters. This in-person role supports leadership and fundraising operations with confidentiality and precision.

Responsibilities include processing contributions via multiple channels, maintaining database integrity, generating reports, and assisting with reconciliations and donor communications.