Gift & Grant Agreements Specialist

ASU Foundation for a New American University; Tempe (AZ); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with matching employer

22 days of vacation time

11 holidays, including your birthday

Parental leave

Tuition reductions

Professional development opportunities

Cell phone reimbursement

Job summary

The Charitable Agreement Coordinator at ASU Foundation for a New American University supports the Charitable Agreements team by processing gift and grant agreements, researching donor intent, and maintaining database records for ASU Foundation and ASU.

You will draft, review, and track documents, coordinate with stakeholders, ensure compliance with policies, and help optimize processes to deliver a smooth donor experience.

Qualifications

• Excellent drafting, proofreading, and editing skills.
• Ability to work independently and as part of a team.
• Adept at navigating complex environments with evolving priorities and communication plans.
• Knowledgeable with Microsoft Office Suite (Word, Excel, Access, Power Point), comfortable with various database applications and MS teams.
• Knowledgeable with SharePoint/OneDrive and utilizing document sharing links.
• Knowledgeable with DocuSign and facilitating signatures.
• Ability to communicate effectively in person, in writing, by phone, and in virtual meetings.
• Strong time management and prioritization skills, with the ability to multitask.
• Problem solver who can take initiative and set priorities while being flexible.
• Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies.
• Ability to represent the institution well, and advocate for the vision of ASU as the New American University.
• Highly organized and able to handle multiple projects.

Responsibilities

• Supports preparing and reviewing documents for accepting and closing gifts and grants.
• Assists development officers with creation, review, and revision of agreements, drafting, proofreading, tracking, and signatures.
• Works with stakeholders to process new gift and grant agreements, letters of intent, amendments/modifications, and related documentation.
• Supports development and implementation of best practices for processing gift documentation.
• Partners with KE, RA and ASU Foundation development officers to optimize internal efficiencies.
• Ensures alignment with University and Foundation policies in all processes and agreements.
• Maintains gift and grant recordkeeping and database updates.
• Conducts research on finance and donor records for account history and endowment clean-up accounts.
• Prepares and ensures proper execution of documents, including advisement of donations without documentation and various forms.
• Responds to ad hoc account/agreement requests and provides clarity on donor intent and status.
• Assists with new account requests and opportunity numbers as appropriate.
• Other duties as assigned.

Skills

Attention to detail

Drafting and editing

Communication

Team collaboration

Time management

Problem solving

Adaptability

Independent work

Research skills

Documentation & recordkeeping

Education

Associate’s degree in Business or related field

Bachelor’s Degree in Business, Nonprofit Management, Legal Studies, or related field

Paralegal Professional certification

Tools

Microsoft Office Suite

SharePoint/OneDrive

DocuSign

MS Teams

Database systems (QuickBase, Salesforce, Workday)

Job description

The Charitable Agreement Coordinator at ASU Foundation for a New American University supports the Charitable Agreements team by processing gift and grant agreements, researching donor intent, and maintaining database records for ASU Foundation and ASU.

You will draft, review, and track documents, coordinate with stakeholders, ensure compliance with policies, and help optimize processes to deliver a smooth donor experience.