Charitable Agreement Coordinator

Arizona State University; United States; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Vacation 22 days

Holidays 11

Parental leave

Tuition reductions

Cell phone reimbursement

Job summary

The Charitable Agreement Coordinator role at ASU Foundation supports the review, research, and database management of gift and grant agreements for Arizona State University. You will draft, revise, and track agreements, working with ASU and ASU Foundation teams to ensure accuracy and policy alignment.

You will manage document distribution, signature preparation, and signatory coordination, while maintaining donor records and responding to information requests as needed.

Qualifications

• Associate’s degree in Business, Nonprofit Management, Law Studies or related field, or equivalent with 2 years in an administrative role.
• Bachelor’s degree in Business/Nonprofit/Lederal Studies or related field preferred; Paralegal certification welcome.
• Experience with contract management, document development, and/or technical writing valued.

Responsibilities

• Assist in preparing and reviewing documents used for accepting and closing new gifts and grants.
• Draft, proofread, and revise gift and grant agreements and related docs for signature.
• Track, file, and distribute gift and grant documentation; maintain database records.
• Coordinate with ASU and ASU Foundation stakeholders to ensure policy alignment.
• Respond to ad hoc account/agreement requests and donor inquiries.
• Support best-practice implementation for processing gift documentation.

Skills

Drafting

Proofreading

Editing

MS Office

SharePoint/OneDrive

DocuSign

Communication

Time management

Teamwork

Education

Associate’s degree in Business/Nonprofit/Law Studies or related field

Bachelor’s degree in Business/Nonprofit/Law or related field

Tools

QuickBase

Salesforce

Workday

Job description

Charitable Agreement Coordinator

The Charitable Agreement Coordinator reports to the Charitable Agreement Manager at ASU Foundation (ASUF). Responsible for receiving, processing, distributing, and tracking gift and grant agreements. The Charitable Agreement Coordinator will work as an integral member of the Charitable Agreements team to support the review, research and database management of gift and grant agreements.

What you’ll do

Provides support to the Charitable Agreements team in preparing and reviewing documents used for accepting and closing new gifts, grants, and philanthropic commitments to ASU Foundation (ASUF) for the benefit of Arizona State University (ASU). Assists development officers with creation, review, and revision of new gift and grant agreements and related documentation by drafting, proofreading, tracking, scanning, preparing for signature, distribution, and other tasks required to finalize agreements. Works directly with stakeholders of ASU and the ASUF to process new gift and grant agreements, letters of intent, amendments/modifications, and other related documentation. Supports development and implementation of best practices for the processing of gift and grant documentation. Partners with representatives throughout the organization – including ASU Knowledge Enterprise (KE), Research Advancement (RA) and ASU Foundation development officers to optimize internal efficiencies, ensuring gift criteria and fiscal management clarity, providing donors with an optimal gift agreement experience. Ensures alignment with University and Foundation policies and practices in all processes, gift agreements, and grant agreements as they are processed. Controls gift and grant agreement recordkeeping and database maintenance, including the entry, distribution, reporting, and ongoing maintenance of database records, electronic files of all gift and grant agreements. Conducts research on finance and donor records for account history and endowment clean-up accounts. Prepares and ensures proper execution of a variety of documentation, including administration documents, advisement of donations received without documentation, miscellaneous forms and summaries, agreement cover pages, gift agreement processing for final signatures, and other relevant documentation as needed. Responds to ad hoc account/agreement requests from unit, which included providing clarity on donor intent, status of gifts, validation of gifts and usage, and other requests. Assists with new account requests and opportunity numbers, as appropriate. Other duties as assigned.

What you'll need

Excellent drafting, proofreading, and editing skills, with precise attention to detail. Ability to work both independently and as part of a team. Adept at navigating complex environments with evolving priorities and communication plans. Knowledgeable with Microsoft Office Suite (Word, Excel, Access, Power Point), comfortable with various database applications and MS teams. Knowledgeable with SharePoint/OneDrive and utilizing document sharing links. Knowledgeable with DocuSign and facilitating signatures. Ability to communicate effectively in person, in writing, by phone, and in virtual meetings. Strong time management and prioritization skills, with the ability to multitask. Problem solver who can take initiative and set priorities while being flexible. Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies. Ability to represent the institution well, and advocate for the vision of ASU as the New American University. Highly organized and able to handle multiple projects.

Relevant qualifications

Associate’s degree in Business, Nonprofit Management, Law Studies or a related field; or a combination of education and experience commensurate with such 2 years of experience in an administrative capacity, particularly in contract management, document development, and/or technical writing OR any combination of education and experience commensurate with such duties.

Preferred Education and Experience

Bachelor’s Degree in Business, Nonprofit Management, Legal Studies, or a related field. Certification as a Paralegal Professional, such as CP, APC, PP, ALP, PLS/CLP, or LDA. Experience writing, reviewing, or serving as a granter in the nonprofit or government sector. Experience in database management using QuickBase, Salesforce, or Workday.

Benefits

Comprehensive benefits package, including medical, dental, and vision insurance. 401(k) plan with matching employer contribution. 22 days of vacation time. 11 holidays, including your birthday. Parental leave. Significant tuition reductions. Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest. $30 bi-weekly cell phone reimbursement.

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good. At the ASU Foundation we value Character. We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do. Service. We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful. Innovation. Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes. The ASU Foundation is an Equal Opportunity Employer. Learn More: Arizona State University has developed a new model for the American Research University creating an institution that is committed to excellence, access and impact. ASU measures itself by those it includes and how they succeed, not by those it excludes. ASU pursues research that contributes to the public good and assumes major responsibility for the economic, social and cultural vitality of the communities that surround it. Our Mission: The ASU Foundation builds partnerships and relationships, uniting ideas, people, philanthropic support and investments to advance ASU’s goals for inclusion, student success, discovery and local and global impact. Our Vision: To become nationally recognized as the model for A New American University Foundation. Our Values: Character: We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do. Service: We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful. Innovation: Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes. Benefits: Employees and eligible dependents enjoy a comprehensive benefits package, including medical, dental and vision insurance; a 401(k) plan; and significant tuition reductions. Details about our comprehensive benefits are available here.

Questions, Comments and Inquries: Email: [e-mail]