GFEBS PM Coordinator

Kikiktagruk Inupiat Corporation; Linn Creek (MO); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k Match

Life Insurance

PTO & Holidays

Tuition Reimbursement

Employee Assistance

Job summary

Kikiktagruk Inupiat Corporation (KIC) seeks a GFEBS PM Coordinator Lead to administer maintenance and asset management within GFEBS. You will coordinate data entry, validation, and reporting for contract operations supporting DPW activities at Fort Leonard Wood, MO.

As the senior GFEBS SME, you will oversee PM planning, work orders, and property records, ensuring labor, equipment, and materials are accurately tracked. Strong Excel and BI reporting skills are required.

Qualifications

• 3+ years of GFEBS experience on a military installation.
• Bachelor’s degree in a related field (preferred).
• Experience supporting IMCOM, DPW, Army Garrison, or Base Operations contracts.
• Experience with ArMA, work reception operations, and maintenance reporting.
• Experience developing preventive maintenance schedules, asset databases, and BI reporting tools.
• Thorough understanding of Army facilities maintenance operations and PM programs.

Responsibilities

• Lead GFEBS administration for maintenance and asset management.
• Oversee PM planning/execution, work orders, material planning, and reporting.
• Maintain GFEBS roles and ensure data accuracy across the system.
• Coordinate data entry, validation, and reporting for contracts.
• Support PMOs, DMOs, OWOs, PWOs and related cost tracking.
• Generate BI reports and performance metrics for leadership.
• Provide training and guidance on GFEBS to contract personnel.

Skills

Excel skills

Data integrity

Time management

Communication

Independent work

Education

Bachelor's degree

Tools

GFEBS

ArMA

PM/Work order system

Job description

Title: GFEBS PM Coordinator

Location: Fort Leonard Wood, MO

Status: Full-Time

Position Summary:

The GFEBS PM Coordinator Lead serves as the senior General Fund Enterprise Business System (GFEBS) subject matter expert and is responsible for the administration, coordination, planning, reporting, and execution of maintenance and asset management activities within GFEBS. This position ensures accurate management of preventive maintenance programs, work order processing, data entry, material planning, inventory management, project execution, real property updates, and business intelligence reporting in support of Directorate of Public Works (DPW) operations. The GFEBS PM Coordinator Lead serves as the primary liaison between maintenance operations, work management personnel, Government stakeholders, and contract leadership to ensure the integrity and effectiveness of all GFEBS-related activities.

Duties & Responsibilities:

• Serve as the lead GFEBS administrator and subject matter expert for all maintenance and asset management activities.
• Oversee GFEBS functions involving business intelligence, preventive maintenance planning and execution, project management, real property updates, work order processing, material planning, acquisition tracking, and system reporting.
• Maintain proficiency and functional capability in all required GFEBS roles:
  • A76 DPW Contractor PM Master Data Maintainer;
  • A76 DPW Contractor Preventive Maintenance Controller;
  • A76 DPW Contractor GR Processor;
  • A76 DPW Contractor Physical Inventory Maintainer;
  • A76 DPW Contractor PM Material Requirement Planning Maintainer;
  • A76 DPW Contractor PM Order Approver;
  • A76 DPW Contractor PM Order Maintainer; and
  • A76 DPW Contractor PM Reporter.
• Coordinate and manage all GFEBS data entry, validation, maintenance, and reporting requirements for contract operations.
• Support Demand Maintenance Orders (DMOs), Preventive Maintenance Orders (PMOs), Operational Work Orders (OWOs), and Project Work Orders (PWOs) through effective GFEBS management and oversight.
• Ensure labor, equipment, and material costs are accurately recorded and maintained within GFEBS.
• Monitor work order status, maintenance execution metrics, backlog reports, project status reports, and unfunded requirements lists.
• Coordinate development, implementation, and maintenance of the Preventive Maintenance Order (PMO) Program within GFEBS.
• Verify equipment inventories and maintain equipment records including serial numbers, maintenance control designations, maintenance plans, task lists, frequencies, and associated asset data.
• Maintain the accuracy and currency of all equipment, facility, warranty, and preventive maintenance records throughout contract performance.
• Support physical inventories and reconciliation of Government-furnished property, equipment, and accountable assets.
• Generate business intelligence reports and performance metrics used for management decision-making and Government reporting requirements.
• Analyze maintenance and operational data trends and recommend process improvements to increase efficiency, performance, and asset lifecycle management.
• Coordinate with DPW personnel, maintenance supervisors, work reception personnel, and Government representatives to resolve work management issues and improve data accuracy.
• Provide technical guidance and training support to contract personnel utilizing GFEBS.
• Ensure compliance with Army policies, GFEBS business rules, contract requirements, and established work management procedures.
• Support contract startup, transition activities, property inventories, and turnover requirements associated with contract performance.
• Prepare and submit reports, analyses, presentations, and data products required by the Government and contract management.
• Complete Government-provided GFEBS training requirements and provide certificates upon request.
• Perform other duties as assigned.

Minimum Requirements:

Education and Industry Experience

• Three (3)+ years experience utilizing GFEBS on a military installation.
• Bachelor's degree in Business Administration, Facilities Management, Engineering Technology, Information Systems, Asset Management, or related field (preferred).
• Experience supporting IMCOM, DPW, Army Garrison, or Base Operations Support contracts.
• Experience supporting GFEBS PM Module administration and maintenance planning activities.
• Experience with Army Maintenance Application (ArMA), work reception operations, and maintenance performance reporting.
• Experience developing preventive maintenance schedules, asset databases, and business intelligence reporting tools.
• Thorough understanding of Army facilities maintenance operations and preventive maintenance programs.

Knowledge, Skills, and Abilities

• Possess attention to detail and commitment to data integrity.
• Proficiency in Microsoft Excel, including data analysis, tracking tools, and reporting dashboards.
• Ability to prioritize workloads and manage multiple deadlines simultaneously.
• Excellent customer service and interpersonal communication skills.
• Ability to work independently while supporting multiple operational stakeholders.
• Ability to communicate effectively both verbally and in writing.

Certifications/Licenses/Other

• Must be a US Citizen.
• Completion of all required GFEBS training modules and possession of relevant certificates.

Benefits:

KIC offers a comprehensive benefits package to eligible full-time employees including: Medical, Dental, and Vision Insurance, 401k with Match, Life and ADD Coverage, Short and Long Term Disability, Paid Time Off and Holidays, Education Assistance/Tuition Reimbursement, Employee Assistance Program, Employee Discount Program, and more!

Disclaimer:

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation may legally grant certain preference in employment opportunities to KIC Shareholders and their Descendants. Successful candidates must adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check. The salary range for this position is based on several factors, including relevant experience, education, skills, and current market conditions.