General Surgery Scheduler | Patient Concierge & Scheduling

UCLA Outpatient Clinics; Santa Monica (CA); On-site; USD 43,000 - 63,000; Full time

Job summary

UCLA Outpatient Clinics is seeking an Administrative Assistant III to coordinate scheduling for patients, including surgeries and routine visits, and to manage related documentation for physician clinics.

The role involves obtaining insurance authorizations, assisting with billing inquiries, preparing charts and encounters, and acting as a liaison among patients, physicians, nursing units, and UCLA departments. Additional duties include pre-registration, cash collection, and report preparation.

Qualifications

• Responsible for scheduling patients, including surgery and regular appointments.
• Obtain insurance authorizations and assist with billing questions.
• Prepare documents, charts, encounters, and information needed for physician clinics.

Responsibilities

• Serve as a liaison between patients, physicians, nursing units and UCLA departments.
• Prepare daily, weekly and monthly reports as needed.
• Provide support in appointment scheduling, pre-registration, patient reception, cash collection and related duties.

Skills

Scheduling

Insurance authorizations

Patient communication

Billing support

Job description

UCLA Outpatient Clinics is seeking an Administrative Assistant III to coordinate scheduling for patients, including surgeries and routine visits, and to manage related documentation for physician clinics.

The role involves obtaining insurance authorizations, assisting with billing inquiries, preparing charts and encounters, and acting as a liaison among patients, physicians, nursing units, and UCLA departments. Additional duties include pre-registration, cash collection, and report preparation.