General Office Assistant 5-E7 - Washtenaw County

State of Michigan; Ypsilanti (MI); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Michigan Department of Health and Human Services (MDHHS) seeks a General Office Assistant to perform a range of administrative tasks including registration, indexing, data compilation, and document preparation. The role may include front-desk coverage and requires careful handling of forms for accuracy.

This position supports Washtenaw County operations with a hybrid work arrangement; location is in Ypsilanti, MI, with remote work options as approved.

Qualifications

• Educational level typically acquired through completion of high school.
• General Office Assistant 5: No specific type or amount of experience is required.
• General Office Assistant 6: One year of administrative support experience.
• General Office Assistant E7: Two years of administrative support experience, including one year equivalent to the intermediate level.

Responsibilities

• Registration, validating/indexing, document preparation, scanning, answering phones, filing.
• Retrieving, sorting and distributing mail, copying, Bridges reset, Central Registry, LEINs, Electronic Document Management.
• Reviewing forms for accuracy and required completeness, and compiling data for reports.
• May also cover the reception desk.

Skills

General Office Support

Phone reception

Data entry

Education

High school diploma

Tools

Electronic Document Management

Job description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

This position includes a variety of administrative support assignments such as registration; validating/indexing; document preparation; scanning; answering phones; filing; retrieving, sorting and distributing mail; copying; Bridges reset; Central Registry; LEINs; Electronic Document Management; reviewing forms for accuracy and required completeness, and compiling data for reports. This function may also include covering the reception desk.

Education

Educational level typically acquired through completion of high school.

Experience

General Office Assistant 5: No specific type or amount of experience is required.

General Office Assistant 6: One year of administrative support experience.

General Office Assistant E7: Two years of administrative support experience, including one year equivalent to the intermediate level.

This posting may use the resulting candidate pool from this interview process for filling current and future permanent vacancies and limited-term vacancies occurring in the next six months in Washtenaw County. Positions being filled as a limited term assignment do have potential to become permanent, but it's never guaranteed.

The physical location of this position is 22 Center St., Ypsilanti MI 48197, however, this position has the ability to work hybrid (combination of remote and office). Selected candidates who have been approved to work hybrid must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting, furniture, and utilities.
• Work must be performed in Michigan

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

The Department & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

For further information regarding this posting, please contact Tamika Parks at [e-mail]. Please reference the job posting number in the subject line.

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