General Liability Practice Assistant — Growth & Client Service

Klinedinst PC; Irvine (CA); On-site; USD 46,000 - 53,000; Full time

Benefits offered by this job

Competitive salary

Hourly pay range: $33.65-$38.64

Job summary

Klinedinst PC in Irvine, CA seeks a Practice Assistant to support the General Liability Practice Group. This role focuses on administrative and legal support, helping ensure efficient daily operation and superior client service in a fast-paced environment.

Ideal candidates have 3 to 5 years related experience and an Associate’s degree or equivalent. You will manage calendars, filings, preparing materials, and assist with time entry and billing in Aderant.

Qualifications

• 3–5 years of related experience.
• Associate’s degree or equivalent.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with legal technology, document management systems, and MS Office.

Responsibilities

• Assist with preparation of materials, forms, budgets, reports, and charts for major clients (including insurance carriers).
• Prepare expense reimbursements.
• Provide administrative support including calendar management, scheduling meetings, and coordinating calls.
• Maintain attorney calendars, deadlines, and reminders for client and court obligations.
• Open, maintain, and close client/matter files per firm procedures.
• Prepare, edit, format, and organize legal documents using firm templates and style guidelines.
• Manage electronic and physical files; ensure documents are accessible.
• Assist with electronic filings in state and federal courts and other tribunals as needed.
• Track hearings, deadlines, and key dates for docketing requirements.
• Serve as a professional contact for clients, courts, experts, and opposing counsel.
• Handle incoming communications with discretion and responsiveness.
• Coordinate logistics for meetings, depositions, mediations, hearings, and trials.
• Assist with time entry, billing review, and expense submissions in Aderant.
• Support client intake, conflict checks, engagement letters, and matter openings.
• Assist with case intake review, discovery management, and file summaries.
• Create and maintain internal tracking systems for major clients.
• Support onboarding and file organization for new hires in the practice group.
• Collaborate with attorneys and other departments to support client service and operations.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Discretion and professionalism

Self-starter

Problem-solving abilities

Team collaboration

Education

Associate's degree or equivalent

Tools

Aderant

Microsoft Office

Job description

Klinedinst PC in Irvine, CA seeks a Practice Assistant to support the General Liability Practice Group. This role focuses on administrative and legal support, helping ensure efficient daily operation and superior client service in a fast-paced environment.

Ideal candidates have 3 to 5 years related experience and an Associate’s degree or equivalent. You will manage calendars, filings, preparing materials, and assist with time entry and billing in Aderant.