Practice Assistant - General Liability Group

Klinedinst PC; Irvine (CA); On-site; USD 46,000 - 53,000; Full time

Benefits offered by this job

Competitive salary

Hourly pay range: $33.65-$38.64

Job summary

Klinedinst PC in Irvine, CA seeks a Practice Assistant to support the General Liability Practice Group. This role focuses on administrative and legal support, helping ensure efficient daily operation and superior client service in a fast-paced environment.

Ideal candidates have 3 to 5 years related experience and an Associate’s degree or equivalent. You will manage calendars, filings, preparing materials, and assist with time entry and billing in Aderant.

Qualifications

• 3–5 years of related experience.
• Associate’s degree or equivalent.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with legal technology, document management systems, and MS Office.

Responsibilities

• Assist with preparation of materials, forms, budgets, reports, and charts for major clients (including insurance carriers).
• Prepare expense reimbursements.
• Provide administrative support including calendar management, scheduling meetings, and coordinating calls.
• Maintain attorney calendars, deadlines, and reminders for client and court obligations.
• Open, maintain, and close client/matter files per firm procedures.
• Prepare, edit, format, and organize legal documents using firm templates and style guidelines.
• Manage electronic and physical files; ensure documents are accessible.
• Assist with electronic filings in state and federal courts and other tribunals as needed.
• Track hearings, deadlines, and key dates for docketing requirements.
• Serve as a professional contact for clients, courts, experts, and opposing counsel.
• Handle incoming communications with discretion and responsiveness.
• Coordinate logistics for meetings, depositions, mediations, hearings, and trials.
• Assist with time entry, billing review, and expense submissions in Aderant.
• Support client intake, conflict checks, engagement letters, and matter openings.
• Assist with case intake review, discovery management, and file summaries.
• Create and maintain internal tracking systems for major clients.
• Support onboarding and file organization for new hires in the practice group.
• Collaborate with attorneys and other departments to support client service and operations.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Discretion and professionalism

Self-starter

Problem-solving abilities

Team collaboration

Education

Associate's degree or equivalent

Tools

Aderant

Microsoft Office

Job description

Put your career into high gear as a Practice Assistant supporting Klinedinst’s General Liability Practice Group. Across the West, Klinedinst is committed to delivering top-caliber legal services while fostering the professional growth and personal development of every employee. We work hard to promote a positive and vibrant culture built on teamwork, collaboration, and inclusion. If you are interested in joining our team of professionals and are ready for immediate responsibility with growth opportunities, Klinedinst is the place.

Our staff and attorneys work side-by-side throughout every client matter to ensure success at every step. At Klinedinst, lawyers and professional staff alike reach across practice areas and geographies to work together in a connected, collegial, and entrepreneurial atmosphere.

The Practice Assistant provides administrative and legal support to attorneys within the General Liability Practice Group, helping ensure the efficient daily operation of the team. This position plays a key role in supporting attorneys, clients, and firm initiatives through organization, communication, and attention to detail. The ideal candidate thrives in a fast-paced environment, enjoys working collaboratively, and takes pride in delivering exceptional client service.

Applicants should have at least 3 to 5 years of related experience, an Associate’s degree or equivalent, or a combination of education and experience. This role offers the opportunity to develop strong working relationships across the firm while working alongside experienced attorneys and professional staff in a dynamic practice area.

The Core Essential Traits Ideal for This Role Include:

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Professionalism and discretion when interacting with clients, attorneys, courts, and colleagues
• Self-starting, proactive attitude with strong problem-solving abilities
• Dedication to excellence in client service and legal support
• Ability to work independently while contributing effectively to a collaborative team environment
• Proficiency with legal technology, document management systems, and Microsoft Office applications

Key Responsibilities Include:

• Assisting with the preparation of materials, forms, budgets, reports, and charts required by major clients, including insurance carriers and regulatory agencies
• Preparation of expense reimbursements
• Providing administrative support to attorneys, including calendar management, scheduling meetings, and coordinating calls
• Maintaining attorney calendars, deadlines, and reminders to support timely completion of client and court-related obligations
• Opening, maintaining, and closing client and matter files in accordance with firm procedures
• Preparing, editing, formatting, and organizing legal documents using firm templates and style guidelines
• Managing electronic and physical files to ensure documents are accurately maintained and accessible
• Assisting with electronic filings in state and federal courts, administrative agencies, and arbitration forums as needed
• Tracking hearings, deadlines, and key dates while supporting attorney docketing requirements
• Serving as a professional point of contact for clients, courts, experts, and opposing counsel
• Handling incoming communications with professionalism, discretion, and responsiveness
• Coordinating logistics for meetings, depositions, mediations, hearings, and trials
• Assisting with time entry, billing review, and expense reimbursement submissions through Aderant
• Supporting client intake, conflict checks, engagement letters, case approvals, and matter openings
• Assisting with case intake review, discovery management, and file summaries
• Creating and maintaining internal tracking systems and reports for major clients
• Supporting onboarding and file organization efforts for attorneys joining the practice group
• Collaborating with attorneys and various firm departments to support client service and operational initiatives
• Assisting with special projects and administrative initiatives as assigned

We Provide:

• Competitive salary and benefits
• Pay range: $33.65 - $38.64 hourly (depends on experience)
• A supportive, team-based law firm environment with excellent attorneys and professional staff
• Opportunities to grow personally and professionally
• Meaningful responsibility and direct involvement in client matters
• Exposure to a robust general liability practice
• Open, honest, and transparent communication throughout the firm
• Merit-based opportunities for advancement and professional development
• A collaborative culture that values teamwork, initiative, and continuous improvement

This is a fast-paced, deadline-driven environment that may occasionally require additional hours to meet client, court, or regulatory deadlines.

Klinedinst PC is committed to a diverse, equitable, and inclusive workplace. We actively seek to hire, retain, and promote employees from varied backgrounds and experiences. We maintain strict anti-discrimination, anti-harassment, and anti-retaliation policies and are committed to fostering an environment where all employees can thrive.