General Clerk III - Camp Smith

Alakaʻi Services and Poe'hana Group, Inc.; Waipahu (HI); On-site; USD 42,000 - 56,000; Full time

Job summary

Alakaʻi Services and Poe'hana Group, Inc. seeks a General Clerk III to provide clerical and administrative support to the Engineer Maintenance Division at Camp H.M. Smith, Hawaii.

The role emphasizes maintaining records, managing engineering documentation, and processing administrative tasks with strong MS Office skills. Responsibilities include DWCR processing, visitor access coordination, vehicle maintenance tracking, and ensuring accurate project information.

Qualifications

• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience with general clerical duties and records management.
• Ability to organize, locate, retrieve, and maintain documents and records.
• Strong attention to detail and organizational skills.
• Ability to accurately enter and track administrative information.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize assignments.
• Ability to work independently and with a team.
• English proficiency sufficient for duties.

Responsibilities

• File, copy, organize, and maintain engineering plans, drawings, and administrative documentation.
• Assist Government personnel and contractors with locating NAVFAC-HI plans and drawings.
• Initiate and process DWCRs, routing for approval and distributing documentation.
• Monitor Government vehicle to ensure preventive maintenance requirements are current.
• Coordinate vehicle maintenance and repairs, including battery replacement and tire repairs.
• Gather project information and update status reports using Microsoft Office.
• Assist with contractor escorts and coordinate visitor badges with the installation visitor control office.
• Maintain the key locker with accountability and sign-in/out records.
• Conduct basic administrative studies and information gathering (e.g., counting parking spaces).
• Maintain accurate electronic and physical records and communicate professionally with stakeholders.
• Perform other related clerical and administrative duties as assigned.

Skills

Microsoft Office

Clerical duties

Records management

Documentation control

DWCR processing

Visitor access coordination

Communication skills

Attention to detail

Project documentation

Job description

Job Purpose

The General Clerk III provides clerical and administrative support to the Engineer Maintenance Division at Camp H.M. Smith, Hawaii.

This position is responsible for maintaining administrative records, managing engineering drawings and documentation, processing Digging Work Clearance Requests (DWCR), coordinating Government vehicle maintenance, updating project information, assisting with visitor access and contractor escorts, and supporting daily administrative operations.

The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office applications.

Duties and Responsibilities

• File, copy, organize, and maintain engineering plans, drawings, and administrative documentation.


• Assist Government personnel and contractors with locating NAVFAC-HI plans, Architectural/Engineering (A/E) drawings, and other project documents.


• Initiate and process Digging Work Clearance Requests (DWCR), including routing requests for approval and distributing completed documentation.


• Monitor the Government vehicle assigned to Camp Smith Facilities to ensure preventive maintenance requirements are current.


• Coordinate vehicle maintenance and repairs, including battery replacement, flat-tire repairs, and other necessary services.


• Gather project information from MCBH Facilities Project Managers and update project status reports using Microsoft Office applications.


• Assist with contractor escorts and coordinate visitor badges through the appropriate installation visitor control office.


• Maintain and manage the key locker, including key accountability, sign-in/sign-out records, and additions to the key inventory.


• Conduct basic administrative studies and information-gathering activities, such as counting parking spaces or collecting requested facility information.


• Maintain accurate and organized electronic and physical records.


• Communicate professionally with Government personnel, contractors, project managers, and coworkers.


• Perform other related clerical and administrative duties as assigned.

Required Skills and Qualifications

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.


• Experience or demonstrated competency in general clerical duties, filing, and administrative records management.


• Ability to organize, maintain, locate, and retrieve documents and records.


• Strong organizational skills and attention to detail.


• Ability to accurately enter, track, and maintain administrative information.


• Strong written and verbal communication skills.


• Ability to coordinate multiple administrative tasks and prioritize assignments.


• Ability to work independently and collaboratively with team members.


• Ability to communicate professionally with Government personnel, contractors, and visitors.


• Ability to read, write, speak, and understand English sufficiently to perform assigned duties.

Physical Requirements

• Ability to work primarily in an indoor office environment.


• Ability to sit, stand, and walk as necessary to perform assigned duties.


• Ability to perform occasional non-strenuous outdoor duties.


• Ability to escort visitors and contractors throughout designated work areas as required.

Work Schedule and Location

This position is performed on-site at Camp H.M. Smith, Hawaii.

Normal working hours are Monday through Friday, within the hours of 7:00 AM and 5:00 PM. The specific work schedule will be established by the company based on contract requirements.

Occasional work outside normal working hours may be required.

About Alakaʻi Services Group Inc. / Poʻe Hana Group, Inc.

Alaka‘i Services Group Inc. (ASGI), a subsidiary of the Alaka‘i Foundation Group Inc., is a Native Hawaiian Organization (NHO)-Owned Small Business serving the U.S. Department of Defense and other Federal Government Clients.

Headquartered in Honolulu, Hawaii, Poʻe Hana Group, Inc. (PGI) is a talent management, staffing, and administrative support services company. PGI specializes in providing HR and administrative services to the Alakaʻi family of NHO companies.

PGI is an Equal Opportunity Employer and strives to provide equal employment opportunities to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.