General Affairs Associate (Korean Bilingual)

Cesna Recruitment; Branchburg Township (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

401K

Paid Holidays

Job summary

Cesna Recruitment seeks a General Affairs Associate to manage day-to-day office operations, procurement, assets, vendors, and administrative services, while assisting with onboarding and expatriate support for housing, transportation, insurance, and communications.

The role covers facility management, vendor relations, event coordination, and expense tracking to foster a safe, efficient, and employee-friendly workplace.

Qualifications

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 2+ years of experience in general affairs, office administration, facilities, workplace operations, or a related function.
• Experience coordinating vendors, managing office operations or facility services, and monitoring service quality, contracts, and SLAs.
• Experience supporting HR-adjacent processes, onboarding logistics, or expatriate employees is a plus.
• Strong organizational skills and ability to manage multiple requests and deadlines in a fast-paced environment.
• Strong communication skills and customer-service mindset with employees and external partners.
• Professionalism and ability to handle confidential information with discretion.
• Basic procurement and budget tracking experience (quotes, POs, invoices) and comfort working with Finance/AP processes.
• Proficiency with Microsoft Office

Responsibilities

• Oversee daily office operations to ensure a safe, clean, functional, and welcoming work environment.
• Coordinate facility services including building management, security, cleaning, maintenance, repairs, mail/courier, pantry supplies, and waste management.
• Conduct regular site inspections, identify issues, and manage corrective actions through vendors and building partners.
• Maintain office layouts, seating plans, meeting room readiness, and support small office moves and space optimization.
• Manage purchasing for office-related goods and services in line with budgets and internal processes.
• Source vendors, collect quotes, prepare purchase documentation, and track orders through delivery and payment coordination.
• Maintain accurate inventory and asset records, including assignment, audits, repairs, and disposal of furniture, equipment, devices, and vehicles.
• Coordinate with Finance/AP and internal stakeholders to ensure timely invoice processing and cost tracking.
• Plan and execute internal events such as onboarding sessions, team meetings, celebrations, and offsites, including venue setup, catering, supplies, and vendor management.
• Support engagement initiatives that enhance workplace experience and reinforce company culture.
• Partner with HR and business teams to ensure smooth, organized, and cost-effective event logistics.
• Manage relationships with external suppliers and service providers, including monitoring contracts, service quality, timelines, and SLAs.
• Track vendor contracts and renewals; monitor service quality, timelines, and SLAs; escalate and resolve service issues.
• Ensure vendor compliance with company requirements (e.g., insurance, access procedures, safety expectations) as applicable.
• Provide logistical support to expatriate employees, including housing arrangements, utilities setup, and move coordination.
• Coordinate transportation support such as vehicle assignments, leasing, maintenance schedules, fuel cards, and driver services (if applicable).
• Support insurance coordination and assist expats with local administrative processes related to settling in.
• Arrange communication needs such as mobile phones, SIM cards, and device setup; coordinate service plans and renewals.

Skills

Office operations

Vendor management

Expatriate support

Procurement

Communication

MS Office

Education

Bachelor’s degree in Business Administration or related field

Tools

Facilities ticketing tools

Job description

[Job Summary]

The General Affairs Associate ensures smooth day-to-day office operations by managing facilities, procurement, assets, vendors, and administrative services. This role maintains a safe, efficient, and compliant workplace while coordinating internal needs and external service providers to deliver a positive employee experience. In addition, this role supports HR-adjacent activities, including onboarding logistics, and provides dedicated assistance for expatriate employees, covering housing, transportation, insurance, and communications. This position plays a key role in creating a well-organized, employee-friendly environment.

[Job Description]

Facility Management & Office Operations

• Oversee daily office operations to ensure a safe, clean, functional, and welcoming work environment.
• Coordinate facility services including building management, security, cleaning, maintenance, repairs, mail/courier, pantry supplies, and waste management.
• Conduct regular site inspections, proactively identify issues, and manage corrective actions through vendors and building partners.
• Maintain office layouts, seating plans, meeting room readiness, and support small office moves and space optimization.

Procurement & Asset Management

• Manage purchasing for office-related goods and services in line with budgets and internal processes.
• Source vendors, collect quotes, prepare purchase documentation, and track orders through delivery and payment coordination.
• Maintain accurate inventory and asset records, including assignment, audits, repairs, and disposal of furniture, equipment, devices, and vehicles.
• Coordinate with Finance/AP and internal stakeholders to ensure timely invoice processing and cost tracking.

Event Coordination & Employee Experience

• Plan and execute internal events such as onboarding sessions, team meetings, celebrations, and offsites, including venue setup, catering, supplies, and vendor management.
• Support engagement initiatives that enhance workplace experience and reinforce company culture.
• Partner with HR and business teams to ensure smooth, organized, and cost-effective event logistics.

Vendor Management

• Manage relationships with external suppliers and service providers, including monitoring contracts, service quality, timelines, and SLAs.
• Track vendor contracts and renewals; monitor service quality, timelines, and SLAs; escal ate and resolve service issues.
• Ensure vendor compliance with company requirements (e.g., insurance, access procedures, safety expectations) as applicable.

Expat Support

• Provide logistical support to expatriate employees, including arranging housing, utilities setup, and move-in/move-out coordination.
• Coordinate transportation support such as vehicle assignments, leasing, maintenance schedules, fuel cards, and driver services (if applicable).
• Support insurance coordination (as applicable) and assist expats with local administrative processes related to settling in.
• Arrange communication needs such as mobile phones, SIM cards, and device setup; coordinate service plans and renewals.

[Qualifications]

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 2+ years of experience in general affairs, office administration, facilities, workplace operations, or a related function.
• Experience coordinating vendors, managing office operations or facility services, and monitoring service quality, contracts, and SLAs.
• Experience supporting HR-adjacent processes, onboarding logistics, or expatriate employees is a plus.
• Strong organizational skills and ability to manage multiple requests and deadlines in a fast-paced environment.
• Strong communication skills and customer-service mindset with employees and external partner.
• Professionalism and ability to handle confidential information with discretion.
• Basic procurement and budget tracking experience (quotes, POs, invoices) and comfort working with Finance/AP processes.
• Proficiency with Microsoft Office

Additional Preferences:

• Experience with asset tracking systems, facilities ticketing tools, or procurement platforms.
• Experience supporting expat relocation logistics (housing/transportation/telecom).
• Familiarity with workplace safety practices and vendor contract management.
• Experience planning and coordinating company events or offsites.
• Fluency in Korean
• Health/Dental/Vision/Life Insurance
• 401K
• Generous PTO and paid holidays