General Administrator

Cosco Fire Protection; Seattle (WA); On-site; USD 45,000 - 65,000; Full time

Job summary

Cosco Fire Protection, Inc. in Seattle, WA, is seeking a General Administrator to be the go-to contact for customers, employees and guests. You will support a wide range of administrative and service tasks in a collaborative, non-hierarchical environment.

This full-time role requires 3+ years in customer service, strong communication, and proficiency with Word, Excel, Outlook and PowerPoint. You will onboard hires, manage postings, handle IT and office duties, and assist with travel, vendor

Qualifications

• 3+ years' experience in a customer service role in a professional office setting.
• Must be able to work Monday through Friday 7:00 a.m. to 4:00 p.m.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• High attention to detail and strong organizational skills.

Responsibilities

• Serve as the key contact for customers, employees and guests.
• Onboard new hires and handle new hire paperwork.
• Manage job postings and HR/general office duties.
• Assist with travel bookings and office vendor coordination.
• Provide IT support and serve as IT POC for local office needs.
• Oversee accounts receivable processes and collections.
• Cover reception during lunch/breaks and cross-train in AP/Payroll.
• Format and word process complex documents and reports.

Skills

Word

Excel

Outlook

PowerPoint

Customer service

Education

High School diploma

AA/college degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Cosco Fire Protection Job Posting- General Administrator

Description:

Our Seattle, WA office has an exciting opportunity for a General Administrator. In this role you will serve as the key point of contact for our customers, employees and guests/clients. We are seeking a motivated and engaging person who enjoys multi-tasking, learning on the job, and providing simultaneous support in a service and administrative capacity.

When you join Cosco Fire Protection, Inc. you will enjoy a unique and welcoming culture. You will find that we offer a non-hierarchical, collaborative, and supportive environment, allowing you to do your best work. The work we do is interesting, challenging and wide-ranging in nature.

Job Expectations:

This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed. Essential duties and responsibilities may include, but are not limited to, the following

• HR Duties
• Onboard new hires and complete new hire paperwork
• Manage Job Postings
• HR & General Office POC for all employees
• Assist with booking travel/ accommodation as needed
• Oversee vendors for office services
• IT Duties:
  • Manage cell phone program
  • Order and setup laptops as needed
  • Serve as corporate IT POC for local office needs
• Own AR process/ collections/ dispute resolution
• Provide coverage for reception admin for lunch breaks/vacations/sick days
  • Includes cross training to learn AP and Payroll Processes
• Format and word process complex documents, reports and contracts, spreadsheets, graphics and other diverse content
• Provide additional support as needed

Desired Skills and Experience:

• High School degree required, AA or college degree preferred
• 3+ years' experience in a customer service role and in a professional office setting preferred
• Must be able to work Monday through Friday 7:00 a.m. to 4:00 p.m.
• Must be positive, flexible, reliable, responsive, self-motivated, able to multi-task and work both independently and in a team environment, and under deadline pressures
• Strong attention to detail and excellent organizational skills required
• Good written and verbal communication skills required
• Candidate will be proficient in Microsoft Word, Excel, Outlook, and Power Point

Cosco Fire Protection, Inc., is an Equal Opportunity Employer. Applications are encouraged from all persons regardless of their race, color, national origin, ancestry, sex, gender identity, marital status, domestic-partner status, religious creed, medical/physical/mental condition, sexual orientation, Veteran status, or age.

This position is subject to a pre-employment background check and a pre-employment drug test.

Job Type: Full-time

Experience:

• Service/Administrative Assistant/Receptionist: 3 years (Preferred)

Location:

• Tukwila, WA (Required)