General Administrative Coordinator

Ally Building Solutions, LLC; Fort Myers (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

ALLY BUILDING SOLUTIONS in Fort Myers, Florida is seeking a General Administrative Coordinator to provide essential administrative and operational support across the organization. This role acts as a central point of support, helping resolve issues and maintain documentation accuracy while collaborating with internal teams.

You will partner with managers, prepare and track documents, manage data on costs and schedules, and help keep workflows efficient and organized in a fast-paced environment.

Qualifications

• 2–3+ years in administrative or office support roles.
• Strong organizational and communication skills with attention to detail.
• Experience with ERP systems and MS Office preferred but not required.

Responsibilities

• Partner with managers and internal teams to support daily operations.
• Prepare, maintain, and distribute documentation, reports, and internal communications.
• Create, process, and track purchase orders, requisitions, invoices, or similar records.
• Enter, verify, and maintain data related to costs, schedules, projects, or work in progress.
• Monitor work-in-progress reports, deadlines, and upcoming tasks to support operational planning.
• Review incoming documents for accuracy and resolve discrepancies.
• Assist with scheduling, coordination, and follow-up on assigned tasks or projects.
• Maintain organized digital and physical filing systems to support compliance and record retention.
• Provide professional customer service and communication with internal and external stakeholders as needed.

Skills

Attention to detail

Organizational skills

Time management

Prioritization

Communication skills

Problem solving

Tools

Microsoft Outlook

Microsoft Excel

ERP systems

Job description

General Administrative Coordinator

ALLY BUILDING SOLUTIONS
Fort Myers, Florida, United States

About this position

Job Summary We are seeking a detail-oriented General Administrative Coordinator to provide essential administrative and operational support across the organization. This role plays a key part in supporting managers, coordinating processes, maintaining accurate records, and assisting with daily business operations to ensure workflows remain efficient and organized. The Administrative Coordinator acts as a central point of support, helping resolve issues, track work in progress, and maintain documentation accuracy while collaborating closely with internal teams.

Administrative Coordinator Responsibilities:

• Partner with managers and internal teams to support daily operations and resolve administrative issues.
• Prepare, maintain, and distribute documentation, reports, and internal communications.
• Create, process, and track purchase orders, requisitions, invoices, or similar administrative records within company systems.
• Enter, verify, and maintain accurate data related to costs, schedules, projects, or work in progress.
• Monitor work-in-progress reports, deadlines, and upcoming tasks to support operational planning.
• Review incoming documents for accuracy and completeness; identify and resolve discrepancies.
• Assist with scheduling, coordination, and follow-up on assigned tasks or projects.
• Maintain organized digital and physical filing systems to support compliance and record retention.
• Provide professional customer service and communication with internal and external stakeholders as needed.

Administrative Coordinator Requirements:

• 2–3+ years of experience in an administrative, coordinator, or office support role.
• Strong organizational, time-management, and prioritization skills with high attention to detail.
• Demonstrated ability to manage multiple tasks and adapt to changing priorities.
• Strong communication, customer service, and problem-solving skills.
• Proficiency with Microsoft Office products, particularly Outlook and Excel.
• Experience working with ERP systems, order entry, or database platforms preferred but not required.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications:

• Previous experience in cabinet manufacturing, cabinetry supply, residential construction, or homebuilding environments strongly preferred.
• Familiarity with construction-related documentation such as purchase orders, schedules, change orders, or work-in-progress reports.
• Experience supporting operations, production, or field-based teams.
• Prior experience in a fast-paced, deadline-driven environment.

Salary Information

$0 - $18Hourly Wage